Agenda, decisions and minutes

Received and noted the apologies for absence submitted on behalf of Cllrs Steve Evans and Sandra Samuels OBE.

Apologies for absence were submitted behalf of Cllrs Steve Evans and Sandra Samuels OBE.

No declarations of interests were made.

No declarations of interests were made.

[To approve the minutes of the previous meeting as a correct record]

That the minutes of the previous meeting held on 25 April 2017 be approved as a correct record and signed by the Chair.

Resolved:

That the minutes of the previous meeting held on 25 April 2017 be approved as a correct record and signed by the Chair.

[To consider any matters arising from the minutes.]

There were no matters arising from the minutes of the previous meeting.

There were no matters arising from the minutes of the previous meeting.

[To receive an update on the financial performance of the HeadStart Programme Phase 2 and Phase 3]

1.       That the HeadStart Phase 3 budget and commissioning plans for years two to five be endorsed.

2.       That the final out-turn for HeadStart Phase 2 (April 2014 to July 2016) be noted.

3.       That the forecast out-turn for HeadStart Phase 3 – year one (August 2016 to March 2017) be noted. It also be noted that the Big Lottery Fund grant offer letter stated a start date of September 2016 for Phase 3, it was agreed in an email from Big Lottery that the costs incurred during August 2016 would also be covered from this stage of the grant.

4.       That the budget plans for HeadStart Phase 3 years two to five be noted.

Cllr Val Gibson presented the report on the financial performance of the HeadStart Programme Phase 2 and Phase 3.

Resolved:

1.     That the HeadStart Phase 3 budget and commissioning plans for years two to five be endorsed.

2.     That the final out-turn for HeadStart Phase 2 (April 2014 to July 2016) be noted.

3.     That the forecast out-turn for HeadStart Phase 3 – year one (August 2016 to March 2017) be noted. It also be noted that the Big Lottery Fund grant offer letter stated a start date of September 2016 for Phase 3, it was agreed in an email from Big Lottery that the costs incurred during August 2016 would also be covered from this stage of the grant.

4.     That the budget plans for HeadStart Phase 3 years two to five be noted.

[To approve the acquisition of the property]

1.       That the Strategic Director, City Housing be authorised to negotiate terms for the acquisition of the property 182 Castlecroft Road, Finchfield, Wolverhampton, and, in default of that acquisition, authority be granted for a compulsory purchase order (CPO) to be made under Part II Section 17 Housing Act 1985 in respect of the property.

2.       That expenditure for the potential acquisition of the property be approved, with subsequent capital receipts being recycled within the Empty Property Strategy programme.

3.       That in the event that the property is improved and re-occupied to the satisfaction of the Service Director, City Housing, the property be withdrawn from the CPO.

4.       That following any acquisition, the Strategic Director, City Housing be authorised to dispose of the property on the open market on condition that the property is refurbished and re-occupied with in six or 12 months (as appropriate to the scale of the works).

5.       That the Director of Governance be authorised to:

a.     Take all reasonable steps as soon as it is reasonably practical to secure the making, confirmation and implementation of the CPO including the publication and service of all Notices and the presentation of the Council’s case at any Public Inquiry.

b.     Approve agreements with the owners of the property setting out the terms for the withdrawal of objections to the CPO, and/or making arrangements for re-housing or relocation of any occupiers.

c.     Approve the making of a General Vesting Declaration (the property is brought into Council ownership via this process).

d.     Approve the disposal of the whole and/ or parts of the property by auction, tender or private treaty.     

Cllr Peter Bilson presented the report which sought approval to acquire the property 182 Castlecroft Road, Finchfield by negotiation or by the making of a compulsory purchase order (CPO) under Section 17 of Part II of the Housing Act 1985. Should it be possible to reach agreement on a mutually acceptable undertaking, the property would be withdrawn from the CPO.

Resolved:

1.     That the Strategic Director, City Housing be authorised to negotiate terms for the acquisition of the property 182 Castlecroft Road, Finchfield, Wolverhampton, and, in default of that acquisition, authority be granted for a compulsory purchase order (CPO) to be made under Part II Section 17 Housing Act 1985 in respect of the property.

2.     That expenditure for the potential acquisition of the property be approved, with subsequent capital receipts being recycled within the Empty Property Strategy programme.

3.     That in the event that the property is improved and re-occupied to the satisfaction of the Service Director, City Housing, the property be withdrawn from the CPO.

4.     That following any acquisition, the Strategic Director, City Housing be authorised to dispose of the property on the open market on condition that the property is refurbished and re-occupied with in six or 12 months (as appropriate to the scale of the works).

5.     That the Director of Governance be authorised to:

a.      Take all reasonable steps as soon as it is reasonably practical to secure the making, confirmation and implementation of the CPO including the publication and service of all Notices and the presentation of the Council’s case at any Public Inquiry.

b.      Approve agreements with the owners of the property setting out the terms for the withdrawal of objections to the CPO, and/or making arrangements for re-housing or relocation of any occupiers.

c.       Approve the making of a General Vesting Declaration (the property is brought into Council ownership via this process).

d.      Approve the disposal of the whole and/ or parts of the property by auction, tender or private treaty.     

[To note the summary of open and exempt individual executive decision notices as approved by the relevant cabinet members in consultation with the relevant employees]

That the summary of open and exempt individual executive decisions approved by the appropriate Cabinet Members following consultation with the relevant employees be noted.

Resolved:

That the summary of open and exempt individual executive decisions approved by the appropriate Cabinet Members following consultation with the relevant employees be noted.

[To pass the following resolution:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below]

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the remaining items of business as they involve the likely disclosure of exempt information falling within paragraph 3 of Schedule 12A of the Act.

Resolved:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the remaining items of business as they involve the likely disclosure of exempt information falling within paragraph 3 of Schedule 12A of the Act.

[To approve a revised refinancing proposal]

1.       That the recommendations contained in the report on a debt refinancing for Highfields and Penn Building Schools for the Future Private Finance Initiative schemes be noted.

2.       That authority be delegated to the Cabinet Member for Education and Cabinet Member for Resources in consultation with the Strategic Director People and Director of Finance to determine the final decision on this matter and the final details of the transaction.

3.       That a report be submitted to the next meeting of the Cabinet (Resources) Panel on the circumstances that have led to the proposed change in the refinancing vehicle/ arrangements to those previously considered and approved by the Cabinet (Resources) Panel on 2 June 2015.

Cllr Claire Darke presented the report containing a series of recommendations to authorise officers to execute a debt refinancing for Highfields and Penn Building Schools for the Future (BSF) Private Finance Initiative (PFI) schemes.  

Resolved:

1.     That the recommendations contained in the report on a debt refinancing for Highfields and Penn Building Schools for the Future Private Finance Initiative schemes be noted.

2.     That authority be delegated to the Cabinet Member for Education and Cabinet Member for Resources in consultation with the Strategic Director People and Director of Finance to determine the final decision on this matter and the final details of the transaction.

3.     That a report be submitted to the next meeting of the Cabinet (Resources) Panel on the circumstances that have led to the proposed change in the refinancing vehicle/ arrangements to those previously considered and approved by the Cabinet (Resources) Panel on 2 June 2015.

[To declare the Wildlife Activity Centre surplus to requirements and approve the leasing of the asset to the community for educational and environmental activities]

1.       That the Wildside Activity Centre, Hordern Road, Whitmore Reans Estate Wolverhampton be declared surplus to requirements.

2.       That a lease be granted to Wildside Activity Centre for a term of 35 years in accordance with the terms set out in paragraph 3.7 of the report.

Cllr Peter Bilson presented the report on a proposal to declare the Wildside Activity Centre at Hordern Road, Whitmore Reams surplus to requirements and to leasing the asset to the community for educational and environmental activities.

Resolved:

1.     That the Wildside Activity Centre, Hordern Road, Whitmore Reans Estate Wolverhampton be declared surplus to requirements.

2.     That a lease be granted to Wildside Activity Centre for a term of 35 years in accordance with the terms set out in paragraph 3.7 of the report.

[To consider various delegations and the award of contracts]

1.       That authority be delegated to the Cabinet Member for City Housing and Assets, in consultation with the Strategic Director for Place, to approve the award of a contract for Supply of Pre-Packed Sandwiches, Rolls and Salad Bowls when the evaluation process is complete.

2.       That the contract for the Education Management System with Capita Business Services Limited of 71 Victoria Street, Westminster, London, SW1H 0XA be extended for a duration of two years from 1 April 2017 to 31 March 2019with an extension value of £380,286.

3.       That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve the award of a contract for Microsoft Enterprise Agreement licences when the evaluation process is complete and subject to the approval of budget realignment in future reports to Cabinet (Resources) Panel.

4.       That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to vire the project resources within the existing ICTS capital programme to support the Platform for Care project and to approve the award the contract for Platform for Care (Care Management System) to OLM System Limited of Cairns House, 10 Station Road, Teddington, Middlesex, TW11 9AA for a duration of five years with the option to extend for a further two years for a total contract value of £2,936,000.

5.       That authority be delegated to the Cabinet Member for City Economy, in consultation with the Strategic Director for Place, to approve the award of contracts for Supply of Alcoholic Beverages and Soft Drinks when the evaluation process is complete as follows:

·         Lot 1 Provision of Draught Beers, Ancillary Items and Technical Support

·         Lot 2 Provision of Bottled Beers, Wines, Spirits, Soft Drinks, Ancillary Items and Merchandise Support

6.       That authority be delegated to the Cabinet Member for City Economy, in consultation with the Strategic Director for Place, to approve the award of a contract for Demolition of 1-5 Bell Street when the evaluation process is complete.

7.       That the contract for Pre-Paid Accounts be awared to Pre-Paid Financial Services Limited of 36 Carnaby St, Carnaby, London W1F 7DR for a duration of two years from 1 July 2017 to 30 June 2019 with a possible extension of two years the contract value based on the ranges identified within the report.

8.       That the Director of Governance be authorised to execute contracts in respect of the above as required.

The Panel considered a report on proposals for the award of contracts for works, goods and services.

Resolved:

1.     That authority be delegated to the Cabinet Member for City Housing and Assets, in consultation with the Strategic Director for Place, to approve the award of a contract for Supply of Pre-Packed Sandwiches, Rolls and Salad Bowls when the evaluation process is complete.

2.     That the contract for the Education Management System with Capita Business Services Limited of 71 Victoria Street, Westminster, London, SW1H 0XA be extended for a duration of two years from 1 April 2017 to 31 March 2019with an extension value of £380,286.

3.     That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve the award of a contract for Microsoft Enterprise Agreement licences when the evaluation process is complete and subject to the approval of budget realignment in future reports to Cabinet (Resources) Panel.

4.     That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to vire the project resources within the existing ICTS capital programme to support the Platform for Care project and to approve the award the contract for Platform for Care (Care Management System) to OLM System Limited of Cairns House, 10 Station Road, Teddington, Middlesex, TW11 9AA for a duration of five years with the option to extend for a further two years for a total contract value of £2,936,000.

5.     That authority be delegated to the Cabinet Member for City Economy, in consultation with the Strategic Director for Place, to approve the award of contracts for Supply of Alcoholic Beverages and Soft Drinks when the evaluation process is complete as follows:

·         Lot 1 Provision of Draught Beers, Ancillary Items and Technical Support

·         Lot 2 Provision of Bottled Beers, Wines, Spirits, Soft Drinks, Ancillary Items and Merchandise Support

6.     That authority be delegated to the Cabinet Member for City Economy, in consultation with the Strategic Director for Place, to approve the award of a contract for Demolition of 1-5 Bell Street when the evaluation process is complete.

7.     That the contract for Pre-Paid Accounts be awared to Pre-Paid Financial Services Limited of 36 Carnaby St, Carnaby, London W1F 7DR for a duration of two years from 1 July 2017 to 30 June 2019 with a possible extension of two years the contract value based on the ranges identified within the report.

8.     That the Director of Governance be authorised to execute contracts in respect of the above as required.