Agenda, decisions and minutes

Venue: Committee Room 3 - Civic Centre, St Peter's Square, Wolverhampton WV1 1SH

Contact: Dereck Francis, Democratic Services  01902 555835 or Email: dereck.francis@wolverhampton.gov.uk

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies for absence were submitted on behalf of Councillors Val Gibson, Roger Lawrence and Paul Sweet.

2.

Declarations of interests

Minutes:

No declarations of interests were made.

3.

Minutes of the previous meeting - 24 July 2018 pdf icon PDF 96 KB

[To approve the minutes of the previous meeting as a correct record.]

Minutes:

Resolved:

That the minutes of the meeting held on 24 July 2018 be approved as a correct record and signed by the Chair.

4.

Matters arising

[To consider any matters arising from the minutes.]

Minutes:

There were no matters arising from the minutes of the previous meeting.

5.

Schedule of Individual Executive Decision Notices pdf icon PDF 79 KB

[To note the summary of open and exempt individual executive decision notices approved by cabinet members following consultation with the relevant employees]

Decision:

Minutes:

Resolved:

That the summary of open and exempt individual executive decisions approved by the appropriate Cabinet Members following consultation with the relevant employees be noted.

 

 

6.

Exclusion of press and public

[To pass the following resolution:

 

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below.]

Minutes:

Resolved:

That in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business as it involves the likely disclosure of exempt information falling within the paragraph 3 of Schedule 12A of the Act.

 

Part 2 - exempt items, closed to press and public

7.

4 September 2018 - Procurement - Award of Contracts for Works, Goods and Services

[To approve the award of contracts for works, goods and services]

Decision:

1.     That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Strategic Director for Place, to approve the award of a contract for Supply of Milk, Bread and Dairy Products when the evaluation process is complete.

 

2.     That Lot 1 of the contract with BBP Security of 1st Floor, St Peters House, Nr 4 Exchange Street, Wolverhampton, West Midlands WV1 1TS for Corporate Security Contract – Lot 1 – Key Holding & Alarms be varied from 1 October 2018 to 31 March 2019 with a variation value of £83,333.

 

3.     That Lot 2 of the contract with Cougar Monitoring Ltd of Cougar House, SapCote Trading Centre, Powke Lane, Cradley Heath. B64 5QR for Corporate Security Contract – Lot 2 – Manned Guards be varied from 1 October 2018 to 31 March 2019 with a variation value of £83,333.

 

4.     That Lot 3 of the contract with BBP Security of 1st Floor, St Peters House, Nr 4 Exchange Street, Wolverhampton, West Midlands WV1 1TS for Corporate Security Contract – Lot 3 – Event Management Security be varied from 1 October 2018 to 31 March 2019 with a variation value of £83,333.

 

5.     That the contract for Internet Services for Schools be awarded to JISC Services Limited of One Castle Park, Tower Hill, Bristol, BS2 0JA for a duration of five years from 5 September 2018 to 4 September 2023 for a total contract value of £214,707.

 

6.     That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Commercial Services, to approve the award of a contract for Microsoft Dynamics Citizen Self-serve when the evaluation process is complete.

 

7.     That the contract for Springvale School Expansion Project Management and Design be awarded to Faithful and Gould Limited of Woodcote Grove, Ashley Road, Epsom, Surrey, KT18 5BW for a duration of 18 months from 10 September 2018 to 9 January 2020 for a total contract value of £163,890.

 

8.     That authority be delegated to the Cabinet Member for Adults, in consultation with the Strategic Director for People, to approve the award of contracts for Mental Health Assessors (MHA) undertaking Deprivation of Liberty Safeguards Assessments (DoLS) when the evaluation process is complete.

 

9.     That the Director of Governance be authorised to execute contracts in respect of the above as required.

 

Minutes:

The Panel considered proposals for the award of contracts for works, goods and services.  An addendum to the report was tabled relating to a contract variation for the provision of Corporate Security Services.

 

Resolved:

1.    That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Strategic Director for Place, to approve the award of a contract for Supply of Milk, Bread and Dairy Products when the evaluation process is complete.

 

2.    That Lot 1 of the contract with BBP Security of 1st Floor, St Peters House, Nr 4 Exchange Street, Wolverhampton, West Midlands WV1 1TS for Corporate Security Contract – Lot 1 – Key Holding & Alarms be varied from 1 October 2018 to 31 March 2019 with a variation value of £83,333.

 

3.    That Lot 2 of the contract with Cougar Monitoring Ltd of Cougar House, SapCote Trading Centre, Powke Lane, Cradley Heath. B64 5QR for Corporate Security Contract – Lot 2 – Manned Guards be varied from 1 October 2018 to 31 March 2019 with a variation value of £83,333.

 

4.    That Lot 3 of the contract with BBP Security of 1st Floor, St Peters House, Nr 4 Exchange Street, Wolverhampton, West Midlands WV1 1TS for Corporate Security Contract – Lot 3 – Event Management Security be varied from 1 October 2018 to 31 March 2019 with a variation value of £83,333.

 

5.    That the contract for Internet Services for Schools be awarded to JISC Services Limited of One Castle Park, Tower Hill, Bristol, BS2 0JA for a duration of five years from 5 September 2018 to 4 September 2023 for a total contract value of £214,707.

 

6.    That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Commercial Services, to approve the award of a contract for Microsoft Dynamics Citizen Self-serve when the evaluation process is complete.

 

7.    That the contract for Springvale School Expansion Project Management and Design be awarded to Faithful and Gould Limited of Woodcote Grove, Ashley Road, Epsom, Surrey, KT18 5BW for a duration of 18 months from 10 September 2018 to 9 January 2020 for a total contract value of £163,890.

 

8.    That authority be delegated to the Cabinet Member for Adults, in consultation with the Strategic Director for People, to approve the award of contracts for Mental Health Assessors (MHA) undertaking Deprivation of Liberty Safeguards Assessments (DoLS) when the evaluation process is complete.

 

9.    That the Director of Governance be authorised to execute contracts in respect of the above as required.

 

 

8.

City East Gateway A454 Phase 1 and 2 Improvement Options

[To approve options for improving the Willenhall (A454) corridor between Bilston Island and Hickman Avenue]

Decision:

1.     That the approach, of quantified problem assessment followed by an options appraisal, taken to identify potential options to improve the Willenhall Road transport corridor and the principle of improvements to the corridor be endorsed.

 

2.     That the identified projects be approved in principle for public consultation and that a report be submitted in January 2019 on the outcome of the consultation to establish if a project should be taken forward.

 

3.     That authority be delegated to the Strategic Director for Place to undertake initial discussions with potentially affected property owners to agree Heads of Terms for acquisition should the project subsequently be approved for implementation.

 

4.     That the treatment of Japanese Knotweed that had been found on Council owned land at Hickman Avenue that may be affected by any works undertaken be approved.

 

Minutes:

Councillor Steve Evans presented the report on options to improve network conditions, improve journey time reliability for all modes and enhance walking and cycling facilities along the Willenhall Road (A454) corridor. The corridor formed the eastern gateway to the City from the M6 at J10, Walsall and the wider West Midlands. Approval in principle was sought to undertake public consultation on identified projects.

 

Resolved:

1.    That the approach, of quantified problem assessment followed by an options appraisal, taken to identify potential options to improve the Willenhall Road transport corridor and the principle of improvements to the corridor be endorsed.

 

2.    That the identified projects be approved in principle for public consultation and that a report be submitted in January 2019 on the outcome of the consultation to establish if a project should be taken forward.

 

3.    That authority be delegated to the Strategic Director for Place to undertake initial discussions with potentially affected property owners to agree Heads of Terms for acquisition should the project subsequently be approved for implementation.

 

4.    That the treatment of Japanese Knotweed that had been found on Council owned land at Hickman Avenue that may be affected by any works undertaken be approved.

9.

Procurement Update PP-18002 - Small Sites Newbuild Council Housing Phase Four

[To approve a virement to increase the Housing Revenue Account capital budget for the New Build Programme to fund the award of contract for the construction of 35 new council houses across seven sites]

Decision:

1.     That a virement of £0.5 million from the Housing Revenue Account (HRA) Capital Budget for the New Build Programme to increase the HRA Capital Budget for Small Sites Phase Four to £4.5 million be approved.

 

2.     That authority be delegated to the Cabinet Member for City Assets and Housing in consultation with the Service Director City Housing and the Director of Finance, to approve agreements including deed of covenants, collateral warranties, assignments and such other ancillary agreements, including capital variations as may be deemed necessary to facilitate the above developments.

Minutes:

Councillor Peter Bilson presented the report that requested approval to a virement of £0.5 million from the Housing Revenue Account Capital Budget for the New Build Programme to fund Award of Contract for the construction of 35 new council houses across seven sites in the city.

 

Resolved:

1.    That a virement of £0.5 million from the Housing Revenue Account (HRA) Capital Budget for the New Build Programme to increase the HRA Capital Budget for Small Sites Phase Four to £4.5 million be approved.

 

2.    That authority be delegated to the Cabinet Member for City Assets and Housing in consultation with the Service Director City Housing and the Director of Finance, to approve agreements including deed of covenants, collateral warranties, assignments and such other ancillary agreements, including capital variations as may be deemed necessary to facilitate the above developments.

10.

Land and Property Transactions - Corporate Landlord (CRP 007)

[To approve the disposal of land deemed surplus to the Council’s requirements]

Decision:

1.     That land at Hare Street, Bilston be declared surplus to the Council’s requirements.

2.     That the disposal of land at Hare Street, Bilston to the adjoining landowner following the successful stopping up of the public highway be approved.

3.     That the Council enter into any required agreements to facilitate the disposal.

Minutes:

Councillor Peter Bilson presented the report that sought approval to declare land at Hare Street, Bilston surplus to the Council’s requirements and to approve its disposal.  The proposal would realise a capital receipt and reduce an ongoing maintenance liability.  It would also enable a business within Wolverhampton to expand and increase the efficiency of its operations.

 

            Resolved:

1.    That land at Hare Street, Bilston be declared surplus to the Council’s requirements.

 

2.    That the disposal of land at Hare Street, Bilston to the adjoining landowner following the successful stopping up of the public highway be approved.

 

3.    That the Council enter into any required agreements to facilitate the disposal.