Issue - meetings

[To receive an update on the Information Governance performance figures for quarter four and on a quarterly update on the work currently being undertaken by the Information Governance (IG) team and directorates in preparation for the General Data Protection Regulation]

Kevin O’Keefe, Director of Governance presented the quarterly update on the work currently being undertaken in preparation for the General Data Protection Regulation (GDPR) that would replace the current Data Protection Act 1998.  The Director also reported on the performance of Information Governance for quarter four (January to March 2018).  Targets had been maintained for the response to Freedom of Information/ Environmental Information (FOI) and Subject Access Requests (SARs) received. 

In response to the Chair, the Director of Governance reported on the uptake of GDPR overviews/ training sessions offered to recently elected and existing Councillors. There had been good attendance from new councillors and 50 % of all Councillors had been trained on GDPR.   The Chair asked that the training sessions continue to be offered to councillors who have yet to attend a GDPR session and as refresher training for all other councillors.  

Councillor Lynne Moran commented that from her experience of the training workshop for newly elected councillors, she was not sure that the focus on councillors and others personal information came across as powerfully as it could.  She also reported that she had not received the 66-page Councillor Information pack on GDPR that had been sent to all councillors.  The Director of Governance undertook to look into the matter.

Councillor Louise Miles reported at the University of Wolverhampton, employees had to complete an online GDPR test.  She asked if it was not  already available, the Council consider providing on line GDPR training in the future.  The Director of Governance reported that the Council had on line modules. 

Resolved:

1.     That the quarterly progress update on the General Data Protection Regulation be noted.

2.     That the quarter four performance for Information Governance be noted. 

3.     That it be noted that Audit Services is preparing a readiness analysis of the Council’s services in relation to GDPR.

4.     That the Leaders of the Political Groups on the Council be contacted regarding training/refresher training for their members on GDPR.