Agenda and minutes

Cabinet (Performance Management) Panel - Monday, 16th June, 2014 5.00 pm

Venue: Committee Room 2 - 3rd Floor - Civic Centre. View directions

Contact: Dereck Francis  Tel: 01902 555835 or Email:

No. Item



Apologies for absence


No apologies for absence were submitted.


Declarations of interests


No declarations of interests were made.


Minutes of the previous meeting - (24 February 2014) pdf icon PDF 54 KB

[For approval]



That the minutes of the meeting held on 24 February 2014 be approved as a correct record and signed by the Chair.


Matters arising

[To consider any matters arising from the minutes of the previous meeting]


There were no matters arising from the minutes of the previous meeting.

DECISION ITEM (AMBER - delegated to Cabinet (Performance Management) Panel


Corporate Performance Report - Quarter Four - 2013/14 pdf icon PDF 641 KB

[To report on the performance of all corporate performance measures for quarter four in 2013/14]


The Panel discussed the quarter four report monitoring performance of all corporate measures.


Referring to performance measure ‘looked after children per 10,000 population’ Cllr Elias Mattu asked for an update on the discussions with Essex Country Council.  Cllr Val Gibson reported that the discussions had been wide and varied.  Nicky O'Shaughnessy, Director for Local Delivery – Children, Young People and Families from Essex would be acting as a mentor to Emma Bennett, Assistant Director Children Young People and Families who would be exploring all that Essex had done in order to reduce their number of looked after children (LAC).   She also reported that there was a detailed project plan in place to reduce the number of LAC.  She undertook to share this with the Panel.


Charlotte Johns added that more data on the LAC profile could also be presented to the Panel. 


Cllr Roger Lawrence reminded the Panel that he and Councillors Val Gibson, Andrew Johnson and Sarah Norman held regular meetings at which detailed reports on the LAC position are presented.  He suggested that a presentation be made to the Panel on the data, trends, action taken as well as some of the side issues that have been highlighted.


Referring to performance measures within her children and families portfolio, Cllr Gibson informed the Panel that although some of the measures where rated amber status they were in an improving position and performance was not deteriorating.


Cllr Paul Sweet reported that he would want to see a marked improvement in the performance on ‘percentage of appraisals completed’.  Keith Ireland reported that the performance management framework for employees relating to appraisals would need to be reviewed within the next six weeks with a view to putting in place arrangements from Autumn.


Keith Ireland also updated the Panel on the latest position regarding data protection training.  92% of Council employees had now completed the training.  He thanked Councillors who had also completed the training.  He reported that there were some problems with the whole of e-learning that would need to be reviewed to see if the user experience could be improved.


In response to a question from Cllr Gibson, Charlotte Johns undertook to circulate a note on the number of councillors who had completed the data protection training.  She was also asked to circulate information to the Directorates how many of their employees had completed the training.


Councillor John Reynolds suggested that it would useful if comparative data on performance in previous year’s quarter could be included for the measure ‘number of visitors to cultural and entertainment attractions and events’.


Referring to performance measure ‘number of ‘active borrowers’, Cllr Elias Mattu explained that a small number of libraries had been closes for a few weeks for refurbishment or moves at various points of the year which had contributed to the decrease in borrowers.  He anticipated that performance against the measure would improve during the coming quarters.



1.    That a presentation be made to the Panel on the data, trends,  ...  view the full minutes text for item 5.