Venue: Committee Room 2 - Civic Centre, St Peter's Square, Wolverhampton WV1 1SH
Contact: Dereck Francis
Tel: 01902 555835 or Email: email@example.com
Apologies for absence
Apologies for absence were submitted on behalf
of Cllrs Steve Evans, Val Gibson and Roger Lawrence.
Declarations of interests
No declarations of interests were made.
Minutes of the previous meeting - 13 June 2016 PDF 70 KB
That the minutes
of the previous meeting held on 13 June 2016 be approved as a
correct record and signed by the Chair.
[To consider any matters arising from the
minutes of the previous meeting]
There were no matters arising from the minutes
of the previous meeting.
Housing managing agents performance monitoring report - quarter one 2016/17 PDF 162 KB
[To receive and comment on the quarter one
Mila Simpson, Service Lead, Housing
Strategypresented the report on quarter one performance of
Wolverhampton Homes (WH) and the Tenant
Management Organisations (TMOs) management and maintenance of
council owned properties. Overall there had been good levels of
performance by WH and the TMO’s
and there were no real areas of concern.
John Reynolds sought clarification on the issue within the report
relating to updating/posting information via Agresso. The
Service Lead, Housing Strategy reported that it related to the
timing and reconciliation of data. The
issue was being followed up. Cllr Peter
Bilson asked that the matter be checked to determine whether it was
a systematic or routine processing matter.
Paul Sweet also commented that WH had a
good presence on social media. He asked
that more be done to encourage the TMO’s to have a
presence on social media.
That the performance of the housing management agents for
quarter one of 2016/17 be received and noted.
Information Governance performance report - quarter one 2016/17 PDF 98 KB
[To receive and comment on the quarter one
Martyn Sargeant, Head of Democratic Services
presented the report on the performance of Information Governance
for quarter one (April to June 2016). The report showed continued
excellent performance by the Council in its response to Freedom of
Information/ Environmental Information (FOI) and Subject Access
Requests (SARs) received. The Head of Democratic Services also
reported on the on going emphasis for
every council employee to undertake data protection training.
Cllr Peter Bilson welcomed the performance
report. He referred to recent discussions and an agreement which
had been reached between the Leader of the Council and Keith
Ireland, Managing Director regarding mandatory and discretionary
training courses for Councillors. Protection of Information would
be one of the mandatory training courses.
Cllr Sandra Samuels reported that the
Councillor Development and IT Advisory Group had also discussed the
issue of mandatory training for elected members as agreed by the
Leader of the Council and the Managing Director. The Head of Democratic Services added that
the Advisory Group would have a monitoring role on elected member
performance for Information Governance for quarter one 2016/17 be
City Scorecard, Corporate Plan and Outcomes Based Planning Update PDF 94 KB
[To receive an update on
the progress that has been made against
the development of a City Scorecard, the visualisation of the
Corporate Plan, the identification of Corporate Plan indicators and
the development of service plans]
Kucharczyk, Business Intelligence Manager presented
an update report on the progress made
against the development of a City Scorecard, the visualisation of
the Corporate Plan, the identification of Corporate Plan indicators
and the development of service plans.
During the discussion members of the Committee
commented on the QlikView software application that would be used
to allow councillors, managers and employees to have an easily
accessible overview of the city and the council’s performance against key indicators
and the council’s delivery of the corporate plan. They
requested a training session to demonstrate how they could make the
best use of their access to the QlikView management tool.
Cllr John Reynolds commented on the need to align
the Council’s Corporate Plan to the measures in the
Wolverhampton ‘scorecard’. He questioned the logic of
the ‘Transport and Neighbourhoods’ scorecard topics
being together. The Business Intelligence Manager undertook
to confirm the rationale.
Cllr Andrew Johnson reported that he had received a
demonstration of QlikView and that it was an excellent
management tool. He queried why there
were only qualitative targets for the ‘FutureMoney’
priority and asked that this point be looked into. He also referred to a recommendation from the
Local Government Association Finance Peer Review on a
‘financial plan for the city’. He asked that this also be considered for
inclusion in the Corporate Plan under FutureMoney.
That it be noted that the timelines for finalisation
of the Corporate Plan measures originally laid out in the July
update to Scrutiny Board have been extended due to the combination
of several strands of work around the Corporate Plan and City