Agenda and decisions

Joint Cabinet and Cabinet Resources Panel, Cabinet
Wednesday, 29th July, 2020 5.00 pm

Venue: Online

Contact: Dereck Francis  Tel: 01902 555835 or Email: dereck.francis@wolverhampton.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Declaration of interests

3.

Minutes of the previous meetings pdf icon PDF 323 KB

[To approve the minutes of the meeting of Cabinet on 8 July 2020 and the joint meeting of Cabinet and Cabinet (Resources) Panel on 23 June 2020]

Additional documents:

4.

Matters arising

[To consider any matters arising from the minutes of the previous meetings]

5.

Revenue Budget Monitoring Quarter One 2020-2021 pdf icon PDF 587 KB

[To approve the Revenue Budget Monitoring Quarter One 2020-2021 report]

Additional documents:

Decision:

1.      That the use of £732,000 from the Regeneration Reserveto fund various regeneration schemes as detailed at paragraph 5.4 of the report be approved.

 

2.      That the use of £200,000 from the Our Technology Reserve to fund continued development of Agresso system as detailed at paragraph 5.5 of the report be approved.

 

3.      That the use of £73,000 from the Adults Safeguarding Reserve to offset additional costs of running the Safeguarding Partnership Board as detailed in paragraph 5.6 of the report be approved.

 

4.      That the creation of a new reserve and the transfer of £190,000 in year underspend against local elections to cover future elections costs as detailed in paragraph 5.7 of the report be approved.

 

5.      That the establishment of supplementary expenditure budgets within the 2020-2021 approved budget as detailed in section 6.0 of the report for grant funded expenditure be approved.

 

6.      That 37 virements totalling £6.2 million, for transfers within directorates, as detailed in Appendix 4 to the report be approved.

 

7.      That the write-off of two Non-Domestic Rates (NDR) debts totalling £13,115.60 as detailed in Appendix 5 to the report be approved.

 

8.      That the write-off of one Council Tax debt totalling £5,203.61 as detailed in Appendix 6 to the report be approved.

 

9.      That the write-off of one Housing Benefit debt totalling £6,910.76 as detailed in Appendix 7 to the report be approved.

 

10. That it be noted that the overall projected outturn for the General Fund for 2020-2021 is forecast to a break-even outturn position, excluding the impact of Covid-19. 

 

11. That it be noted that at this stage in the financial year it is difficult to forecast redundancy costs.  However, as forecast in recent years it is anticipated that the cost of redundancies can be met from reserves.

 

12. That it be noted that a £10.4 million surplus on the Housing Revenue Account (HRA) is projected compared with a budgeted surplus of £10.8 million as shown at Table 20 and in detail at Appendix 3 to the report. The projected reduction to the surplus of £443,000 would reduce redemption of debt by £443,000.

 

13. That it be noted that 41 sundry debt accounts totalling £21,923.34, as detailed in paragraph 9.3 to the report, have been approved for write-off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

 

14. That it be noted that 320 council tax accounts totalling £112,538.25, as detailed in paragraph 9.5 to the report, have been approved for write-off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

 

15.That it be noted that 18 Non-Domestic Rates (NDR) debts totalling £63,983.68, as detailed in paragraph 9.6, have been approved for write-off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

 

16.That it be noted that 9 housing benefit overpayments totalling £5,240.48, as detailed in paragraph 9.9 of the report, have been approved for write-off by the Director of Finance in accordance with  ...  view the full decision text for item 5.

6.

Draft Budget and Medium Term Financial Strategy 2021-2022 - 2023-2024 pdf icon PDF 367 KB

[To present the Draft Budget and the Medium Term Financial Strategy for the period of 2021-2022 to 2023-2024]

 

Decision:

1.      That the draft budget strategy linked to the Five Year Financial Strategy, including changes to corporate resource assumptions and growth and inflation be approved, for inclusion in the Draft Budget and Medium Term Financial Strategy 2021-2022 to 2023-2024, to be reported to Cabinet in October 2020.

 

2.      That work continues between August and October 2020 to further develop budget reduction and income generation proposals, in order to ensure that a balanced budget can be set for 2021-2022.

 

3.      That progress on the development of budget reduction and income generation proposals be reported to Cabinet in October 2020 for approval to proceed to the formal consultation stage of the budget process.

 

4.      That further options are explored between August and October 2020 to address the updated projected budget deficit of £8.7 million for 2021-2022 based on the Council’s Five Year Financial Strategy.

 

5.      That the establishment of supplementary revenue expenditure budgets totalling £2,775,198 funded by the Covid-19 Emergency Funding Grant for Local Government be approved.  Authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve all virements required to support additional costs and loss of income relating to Covid-19.

 

6.      That the establishment of supplementary revenue expenditure budgets totalling £393,536 funded by the Local Authority Emergency Assistance Grant for Food and Essential Supplies be approved and authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve all virements required to allocate expenditure and grant to individual schemes. 

 

7.      That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance to establish supplementary revenue budgets funded by grant and approve all virements required to support loss of income relating to Covid-19 once this allocation has been confirmed. As detailed in paragraph 6.5 of the report, the Government have announced a co-payment mechanism for irrecoverable sales, fees and charges income, and at this time of writing this report the full details of the scheme had not been released.

 

8.      That external grant of £999,000 awarded for the Arthur Street Bridge Project be built into the Transport capital programme and that the borrowing previously set aside in contingency for this project be vired to the corporate contingency.

 

9.      That the capital budget of £1 million for the Towns Fund Project, funded by the external grant be approved.  That authority be delegated to the Cabinet Member for City Economy and the Cabinet Member for City Environment, in consultation with the Director of Regeneration and the Director of City Environment, to approve virements to individual projects in order that projects can be implemented in an agile and timely manner.

 

10.   That the capital budgets of £110,000 for the Ring Road St Peters Crossing, and £193,282 for Active Travel Scheme, funded by external grant be approved and authority be delegated to the Cabinet Member for City Environment, in consultation with the Director of City Environment to approve any virements required to individual projects in  ...  view the full decision text for item 6.

7.

City Centre Public Realm - Phases 1 and 3 Progress and Approvals for Project Delivery pdf icon PDF 150 KB

[To provide an update on progress with the City Centre Public Realm - phases 1 and 3 and to delegate authority for approvals required to deliver the works]

Additional documents:

Decision:

1.      That authority be delegated to the Cabinet Member for City Environment, in consultation with the Director for City Environment, to approve the award of the main works contract for City Centre Public Realm phase 1 (Victoria Street) and phase 3 (North Street) at a total estimated contract value within expected funding limits, upon completion of the evaluation process and subject to grant funding being secured.

 

2.      That authority be delegated to the Cabinet Members for Resources and City Environment in consultation with the Director of Finance and Director of City Environment to approve the creation of any supplementary budgets for the two phases of the project.

 

3.      That the progress with the design and delivery of the scheme be noted.

 

8.

Renewal of the Public Space Protection Order - Drinking Restrictions pdf icon PDF 591 KB

[To grant a renewal of the Public Space Protection Order for a further three years]

Additional documents:

Decision:

1.      That the renewal of the Public Space Protection Order (PSPO) drinking restrictions be approved.

2.      That the recommendations for a city-wide PSPO, subject to the mandatory six-week legal challenge period allowed, which includes the same proposals as the previous order. To extend prohibitions on public drinking within Park and St Peter’s wards (to include the city centre) be approved.

 

9.

Amendments to All Age Travel Assistance Policy pdf icon PDF 225 KB

[To approve changes to current travel and subsidy guidance]

Decision:

1.      That a change section 8.8 of the All Age Travel Assistance Policy as detailed in section 3 of the report, to include exceptional circumstances and ensure there is not a ‘blanket approach’ towards charging for post 16 transport be approved.

 

2.      That an amendment to the definition of 'low income families' in the All Age Travel Assistance Policy glossary as detailed in section 3 of the report, to ensure clarity that an individual or family is considered to be from a low income family if they are in receipt of free school meals as opposed to a list of ‘qualifying benefits’ be approved.

10.

External Funding Update Quarter Four 2020/2021 pdf icon PDF 440 KB

[To seek necessary approvals relating to external funding bids]

Decision:

1.      That authority be delegated to the Cabinet Member for City Environment and the Cabinet Member for Resources, in consultation with the Director of City Environment and Director of Finance to:

 

a.      Approve acceptance of the grant funding agreements and the Council entering into such agreements if the Black Country Blue Network 2, Wolverhampton Investment Smart Energy and the Black Country Electric Vehicle and Charging Infrastructure Grant Scheme projects are successful at final bid stage.

 

b.      Create the necessary supplementary revenue budgets in line with the funding agreements if the projects referred to in recommendation 1 above are successful at final bid stage.

 

c.      Create the necessary supplementary capital budgets in line with the funding agreements if the projects referred to in recommendation 1 above are successful at final bid stage.

 

d.      Approve additional capital budget of £2.1 million funded through £1.1 million European Regional Development Fund (ERDF) grant and £976,000 Council capital match for the Black Country Blue Network 2 project. The Council capital budget will be fully funded through Section 106 agreements received.

 

e.      Approve reimbursement of ERDF grant to delivery partners who are awarded ERDF grant for Black Country Electric Vehicle and Charging Infrastructure Grant Scheme.

 

f.        Approve the payment of grants to businesses who are awarded ERDF grant for Black Country Electric Vehicle and Charging Infrastructure Grant Scheme.

 

2.   Approve acceptance of memorandum of understanding and creation of required supplementary budgets to deliver the Ministry of Housing, Communities and Local Government (MHCLG) English for Speakers of Other Languages (ESOL) Integration Project.

 

3.      The submission of full bids for key schemes to meet our climate change commitment including environmental improvements through the Black Country Blue Network 2 project, energy efficiency improvements through the Wolverhampton Investment Smart Energy project and supporting the uptake of ultra low emission vehicles through the Black Country Electric Vehicle and Charging Infrastructure Grant Scheme be noted.

 

4.      That the successful outcome of the ESOL for Integration Fund to deliver a series of community based to support English language practice and social integration in the city be noted.

5.      That the virement of funding from the Corporate Capital Contingency to create a capital budget for Wolverhampton Investment Smart Energy, subject to business case approval be noted.

 

 

 

 

11.

Schedule of Individual Executive Decision Notice pdf icon PDF 237 KB

[To note the summary of open and exempt decision notices approved by cabinet members in consultation with employees]

Decision:

That the summary of open and exempt individual executive decisions approved by the appropriate Cabinet Members following consultation with the relevant employees.

12.

Exclusion of press and public

[To pass the following resolution:

 

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below.]

Decision:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

13.

Procurement – Award of Contracts for Works, Goods and Services

[To approve the award of contracts for works, goods and services]

Decision:

1.      That the variation of contract for the Very Sheltered Housing Services Schemes (Verona Court) from 1 April 2020 to 31 March 2022 by increasing the contract value by £126,900 be approved.

 

2.      That the contract extension for Printers with Xerox UK Ltd of Bridge House, Oxford Road, Uxbridge, Middlesex, UB8 1HS for a duration of 48 months from 1 November 2020 to 31 October 2024with an estimated extension value of £262,400 be approved.

 

3.      That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Deputy Chief Executive, to approve the award of a contract for Provision Cleaning Materials, Catering Disposables and Polythene Sacks when the evaluation process is complete.

 

4.      That authority be delegated to the Head of Legal Services to execute the contracts in respect of the above as required.

 

5.      That the exemption to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 May to 31 May 2020 as set out in Appendix 1 to the report be noted.

 

14.

Civic Centre Occupation - Black Country and West Birmingham Clinical Commissioning Group Central Office

[To outline the utilisation of the Civic Centre for Council purposes and recommend options for third party occupation]

Decision:

1.      That the partial utilisation of the Civic Centre for third party occupation by the NHS Black Country and West Birmingham Clinical Commissioning Group (CCGs) Central Office on commercial terms be approved.

 

2.      That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Deputy Chief Executive, to finalise the Heads of Terms, Rental Charges and occupation terms for the CCGs’ occupation.

 

3.      That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Deputy Chief Executive to authorise any changes in accommodation design due to the CCGs’ occupation.

 

4.      That it be noted that the occupation of the Civic Centre by selected third parties would enable business cases to be developed for the investment into the Civic Centre and other Council property assets.

 

15.

District Heating - Funding for a Feasibility Study

[To approve a funding agreement for a successful funding bid for a feasibility study into a District Heating Scheme]

Decision:

1.      That the undertaking of a feasibility study into a possible District Heating Scheme incorporating the waste heat from the Energy from Waste (EfW) plant be approved

 

2.      That the acceptance of grant funding from the Department of Business Energy and Industrial Strategy (BEIS) via the Heat Network Delivery Unit (HNDU) and consequentially creation of a supplementary budget of £70,000 to fund the feasibility study be approved.

 

3.      That the procurement of an appropriate consultant to deliver the required feasibility study in line with the requirements of the grant funding be approved and approval of the details of the appointment be delegated to the Cabinet Member for City Environment in consultation with the Director of City Environment.

16.

Priority Capital Works for Schools

[To approve undertaking priority works at a school]

Decision:

1.      That priority capital works at The King’s Church of England School be undertaken subject to the Department for Education formally agreeing to take responsibility for future capital work costs for further non-priority remedial work at the school.

 

2.      That funding be approved so that the replacement of the kitchen roof at The King’s School as an urgent priority can be undertaken prior to the formal agreement referred to in recommendation 1, in order to minimise the risk of school closure on Health and Safety grounds in the Autumn Term 2020.

 

3.      That the virement of capital from the existing School Expansion budgets to support the works detailed in the report be approved.

 

4.      That approval of the details of a grant agreement and any necessary ancillary agreements with the Kings School and/or the Lichfield Diocesan Trust be delegated to the Cabinet Member for Education and Skills in consultation with the Director of Children’s Services.

 

5.      That the updated cost of capital works at Penn Fields Special School that are required to provide a suitable environment for the school population be noted.