Agenda and decisions

Cabinet (Resources) Panel - Wednesday, 19th January, 2022 4.00 pm

Venue: Council Chamber - 4th Floor - Civic Centre. View directions

Contact: Dereck Francis, Democratic Services  01902 555835 or Email: dereck.francis@wolverhampton.gov.uk

Media

Items
No. Item

1.

Apologies for absence

Additional documents:

2.

Declarations of interest

Additional documents:

3.

Minutes of the previous meeting pdf icon PDF 313 KB

[To approve the minutes of the previous meeting as a correct record.]

Additional documents:

4.

Procurement Award of Contracts for Works, Goods and Services pdf icon PDF 322 KB

[To approve the award of contracts for works, goods and services]

Additional documents:

Decision:

1.      That authority be delegated to the Cabinet Member for Governance and Equalities, in consultation with the Chief Operating Officer to approve the award of a contract for Occupational Health Services when the evaluation process is complete.

 

2.      That authority be delegated to the Cabinet Member for City Environment and Climate Change, in consultation with the Director of City Housing and Environment, to approve the award of a contract for the supply of nine light commercial electric vehicles when the evaluation process is complete.

 

3.      That authority be delegated to the Cabinet Member for City Environment and Climate Change, in consultation with the Director of City Housing and Environment, to approve the award of a contract for the Supply of two Wheeled Material Handlers when the evaluation process is complete.

 

4.      That authority be delegated to the Cabinet Member for City Environment and Climate Change, in consultation with the Director of City Housing and Environment, to approve the award of a contract for Wednesfield Phase 2 when the evaluation process is complete.

 

5.      That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Director of City Housing and Environment, to approve the award of a contract for Reedham Gardens when the evaluation process is complete.

5.

Future Funding for the Power2 Team pdf icon PDF 342 KB

[To approve funding for the Power2 team]

Additional documents:

Decision:

1.      That the positive evaluation and impact of the Power2 team be endorsed and, based on the positive outcomes achieved to date, the establishment of the team on a permanent basis be approved.

 

2.      That the use of £300,000 from the Public Health reserve towards the cost of the Power 2 team in 2022-2023 be approved.

 

3.      That the re-tendering of a three year contract, with an option to extend by 1 year, for the third sector Keyworkers in Power2, at a value of £969,600 be approved.

 

4.      That the Council work with key partners over the next 12 months to establish a longer term multi-agency funding model for the team, with a view to identifying the ongoing core council budget required to support Power2 longer term.

 

5.      That authority be delegated to the Cabinet Member for Children and Young People in consultation with the Executive Director of Families to alter the amount in relation to the Council's contribution if appropriate, upon receipt of confirmation of the Clinical Commissioning Group’s increased contribution.

6.

External Funding Update - Cultural Development Fund pdf icon PDF 265 KB

[To seek necessary approvals relating to a bid to the Cultural Development Fund]

Additional documents:

Decision:

That the Council act as Lead Authority for the Cultural Development Fund (CDF) bid to deliver key priorities.

7.

City Learning Quarter Delivery pdf icon PDF 218 KB

[To provide an update on the funding status and strategy for the City Learning Quarter and seek approval to take the required steps to allow commencement of procurement and delivery works for Phase 2][Report to follow]

 

Additional documents:

Decision:

That Council be recommended to approve:

 

1.      That if the Council receives confirmation of the remaining funding from Government, temporary borrowing would be provided in order to cash flow the project until grants are received.

 

2.      That as a funder of last resort, the Council provide up to £x of budget, funded by borrowing, to provide additional contingency for the project. This recognises the cost increases being seen in the construction sector and that the current project estimates are subject to tender prices.  Further approve the delegation of authority to the Leader of the Council and Deputy Leader: Inclusive City Economy in consultation with the Directors for Regeneration and Finance to build in the supplementary budget up to the approved amount at such a time as required.

 

That Cabinet (Resources) Panel approves:

 

1.      That the procurement of the construction contract is progressed in line with the procurement strategy outlined in the report, but that a contract is only awarded when all funding is secured.

 

2.      The delegation of authority to the Leader of the Council and Deputy Leader: Inclusive City Economy in consultation with the Directors for Regeneration and Finance to award contracts for the delivery of Phase 2 of the City Learning Quarter to the successful tenderers following the procurement processes outlined in the report.

 

3.      The delegation of authority to the Leader of the Council and Deputy Leader: Inclusive City Economy in consultation with the Chief Operating Officer and Director of Finance to enter into any necessary agreements, contracts or arrangements for the delivery of the Phase 1 and Phase 2 of the City Learning Quarter Scheme.

 

That Cabinet (Resources) Panel notes:

 

1.      That the Council intends to transfer the freehold of the College building land on completion of the works, and notes that this would be the subject of a further report.

 

8.

Transfer of Black Country Central Child Death Overview Team hosting arrangements from the Council to Black Country and West Birmingham Clinical Commissioning Group pdf icon PDF 152 KB

[To outline the proposal to transfer the Black Country Central Child Death Overview Team function to the Black Country and West Birmingham Clinical Commissioning Group]

 

Additional documents:

Decision:

1.      That the transfer of the Black Country Central Child Death Overview Team function, currently hosted by City of Wolverhampton Council to the Black Country and West Birmingham Clinical Commissioning Group (BCWBCCG) be approved.

 

2.      That it be noted that the Child Death Overview Panel (CDOP) is a statutory function of all local authorities and health bodies in the Black Country.  The central team provides strategic support to these bodies in the reporting, review and analysis of childhood deaths that occur within the Black Country.  This strategic role is carried out on behalf of the four Black Country local authorities and BCWBCCG and ensure compliance with statutory guidance.

 

3.      That it be noted that following the transfer City of Wolverhampton Council would begin making regular payments to BCWBCCG on receipt of invoices for the CDOP function covering Wolverhampton.

 

9.

Exclusion of press and public

[To pass the following resolution:

 

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below.]

Additional documents:

Decision:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below.

 

10.

Procurement Award of Contracts for Works, Goods and Services

[To approve the award of contracts for works, goods and services]

Decision:

1.      That the contract for Highways Asset Management System be awarded to Confirm Solutions Limited of Central House Unit C Compass Centre North, Chatham ME4 4YG for a duration of four years from 1 April 2022 to 31 March 2026 for a total contract value of £474,000.

 

2.   That the contract for Supply of Ride on Lawnmowers Grounds Maintenance Equipment be awarded to Reesink Turfcare UK Ltd of 1 - 3 Station Road, St Neots PE19 1QF for a total contract value of £399,000.

 

3.   That the contract for Voluntary and Community Services be extended with:

·        Wolverhampton Voluntary Sector Council for Lot 1, Infrastructure Support for a duration of six months from 1 April 2022 to 30 September 2022 with an extension value of £50,000.

 

·        Job Change 2007 for Lot 2, Job Brokerage for a duration of six months from 1 April 2022 to 30 September 2022 with an extension value of £50,000.

 

·        Wolverhampton Voluntary Sector Council for Lot 3, Structured and Supported Volunteering for a duration of six months from 1 April 2022 to 30 September 2022 with an extension value of £30,000.

 

·        Access to Business for Lot 4, Self Employment Support for a duration of six months from 1 April 2022 to 30 September 2022 with an extension value of £34,500.

 

·        Job Change 2007 for Lot 5, Information Advice and Guidance for a duration of six months from 1 April 2022 to 30 September 2022 with an extension value of £25,000.

 

·        Citizens Advice Bureau for Lot 6, Welfare, Debt, Benefits and Housing Advice for a duration of six months from 1 April 2022 to 30 September 2022 with an extension value of £132,500.

 

·        Good Shepherd Ministry for Lot 7, Reducing Homelessness for a duration of six months from 1 April 2022 to 30 September 2022 with an extension value of £26,500.

 

4.   That the exemptions to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 30 November 2021 be noted.

11.

Winter Pressures and Covid-19 Plan for Adult Social Care

[To authorise the commissioning of Adult Social Care Services in light of winter pressures and the Covid-19 situation] 

Decision:

That the Council be authorised to enter into contracts with the suppliers listed in Section 3.12 of the report without going through a detailed procurement process in light of the winter pressures and Covid-19 situation. 

12.

City Learning Quarter Delivery

[To provide an update on the funding status and strategy for the City Learning Quarter and seek approval to take the required steps to allow commencement of procurement and delivery works for Phase 2][Report to follow]

Decision:

That Council be recommended to approve:

 

1.    That if the Council receives confirmation of the remaining funding from Government, temporary borrowing would be provided in order to cash flow the project until grants are received.

 

2.    That as a funder of last resort, the Council provide up to £5 million of budget, funded by borrowing, to provide additional contingency for the project. This recognises the cost increases being seen in the construction sector and that the current project estimates are subject to tender prices.  Further approve the delegation of authority to the Leader of the Council and Deputy Leader: Inclusive City Economy in consultation with the Directors for Regeneration and Finance to build in the supplementary budget up to the approved amount at such a time as required.

 

That Cabinet (Resources) Panel approves:

 

1.    That the procurement of the construction contract is progressed in line with the procurement strategy outlined in the report, but that a contract is only awarded when all funding is secured.

 

2.    The delegation of authority to the Leader of the Council and Deputy Leader: Inclusive City Economy in consultation with the Directors for Regeneration and Finance to award contracts for the delivery of Phase 2 of the City Learning Quarter to the successful tenderers following the procurement processes outlined in this report.

 

3.    The delegation of authority to the Leader of the Council and Deputy Leader: Inclusive City Economy in consultation with the Chief Operating Officer and Director of Finance to enter into any necessary agreements, contracts or arrangements for the delivery of the Phase 1 and Phase 2 of the City Learning Quarter Scheme.

 

That Cabinet (Resources) Panel notes:

 

1.    That the Council intends to transfer the freehold of the College building land on completion of the works, and notes that this will be the subject of a further report.