Agenda and minutes

An apology for absence was submitted on behalf of Councillor Steve Evans.

Councillor Bilson declared a disclosable non-pecuniary interest in respect of agenda item 9 (Strategic Procurement – Award of contracts for works, goods and services) in view of his membership of the Grand Theatre’s Board of Directors.

[To approve the minutes of the previous meeting as a correct record.]

Resolved

That the minutes of the meeting held on 8 March 2016 be approved as a correct record.

[To consider any matters arising from the minutes.]

There were no matters arising from the minutes.

[To approve recommendations to reduce the current overspend in Older People Services and ensure existing savings are delivered in a timely and safe manner]

Councillor Mattu presented the report, which sought approval to proposals to reduce the current overspend in Older People’s Services and ensure that existing savings were delivered in a timely and safe manner.  To achieve this, the proposed investment of £375,000 in 2016/17 was anticipated to deliver efficiencies of at least £1.1 million in 2018/19 by an average reduction in support plans of 10%.  In 2016/17, the impact would be to clear the backlog of reviews and assessments, thereby making the service safe whilst mitigating current overspends through more cost-effective care and support planning.  These steps would actively promote independence for older people, which was one of the key elements underpinning future budget reductions and a major workstream within the Transformation Adult Social Care (TASC) programme.

Resolved:

That approval be given to the investment of £375,000 from the Efficiency Reserve to enable the Older People team to reduced current levels of unallocated assessments and outstanding reviews whilst at the same time developing new ways of working.

[To note the summary of decisions approved by the appropriate Cabinet Member in consultation with the relevant employee]

Resolved:

That the summary of open and exempt individual executive decisions, approved by the appropriate Cabinet Members following consultation with the relevant employees, be approved.

[To pass the following resolution:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information falling within paragraph 3 of Schedule 12A to the Act relating to the financial or business affairs of particular persons (including the authority holding that information)]

Resolved:

That in accordance with Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information falling within paragraph 3 of Schedule 12A to the Act relating to the financial or business affairs of any particular person (including the authority holding that information).

[To review potential sites for development of residential accommodation over the next five years]

Councillor Bilson presented the report, which sought approval for the use of sites, as identified in the report, for housing development through the proposed Council Housing Company.  It was noted that the majority of the sites identified in the report had previously been declared surplus under various reports to the Cabinet (Resources) Panel by the Corporate Landlord service.

Resolved:

1.     That the proposed use of the sites identified in Table 1 in paragraph 3.1 of the report for the purposes of the development of the Council’s Housing Company and that these be re-categorised as strategic housing assets, which will form part of the Housing Company sites development pipeline.

2.     That reports on the proposed housing developments to take place on the sites identified in the report be presented to future meetings of the Cabinet (Resources) Panel.

3.     That reports on other general fund sites within the Council’s asset portfolio, including the Housing Company and the Housing Revenue Account, that have been identified for housing development, together with any proposals, be presented to future meetings of the Cabinet (Resources) Panel.

[To award contracts and delegate authority to execute contracts in respect of the recommendations as required]

The recommendations for the award of contracts for works, goods and services were introduced by the relevant Cabinet Members.

Resolved:

1.     That authority be delegated to the Cabinet Member for City Assets, in consultation with the Strategic Director for Place, to approve the award of a contract for the Tap Works Housing Development, when the evaluation process is complete.

2.     That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve the award of a contract for mobile phones, when the evaluation process is complete.

3.     That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve the award of a contract to Northgate Public Services UK Ltd for a revenues and benefits management system, for a duration of four years from 1 May 2016 to 30 April 2020, when the negotiation process is complete.

4.     That the award of a contract to Northgate Public Services UK Ltd for a contract for the hosted housing management system, for a duration of two years from 12 April 2016 to 31 March 2018, for a total contract value of £440,618, be approved.

5.     That the award of a contract on behalf of the West Midlands Combined Authority partners to Ernst and Young LLP for financial, commercial and strategic support in relation to Midlands Expressway Ltd, for the duration of six months from 12 April 2016 to 30 September 2016, for a total contract value of £165,000, be approved.

6.     That the varying of existing contacts and the application of weekly rates for new residential and nursing care home placements from 1 April 2016, be approved as follows: Residential, £394.94; Residential with Dementia, £447.86; and Nursing including Dementia, £386.72.

7.     That authority be delegated to the Cabinet Member for Adults, in consultation with the Strategic Director for People, to approve the award of a contract for Better Care Technology, when the evaluation process is complete.

8.     That authority be delegated to the Cabinet Member for Adults, in consultation with the Strategic Director for People, to approve the award of contracts for supported living, when the evaluation process is complete.

9.     That the interim arrangements for extending the current contracts for supported living accreditation with the providers listed in paragraph 4.1.43 of the report, for a period of four months from 1 April 2016 to 31 July 2016, for a total contract value of £1.5 million, be approved.

10.That authority be delegated to the Cabinet Member for City Economy, in consultation with the Strategic Director for Place, to approve the award of a contract for the Grand Theatre refurbishment, when the evaluation process is complete.

11.That authority be delegated to the Director of Governance to execute contracts as required in respect of the above decisions.

Having regard to the award of the contract for supported living and the extension of the current contract for supported living accreditation, the Panel noted that there had been significant changes  ...  view the full minutes text for item 9.