Agenda, decisions and minutes

Venue: Committee Room 3 - 3rd Floor - Civic Centre. View directions

Contact: Dereck Francis, Democratic Services  01902 555835 or Email: dereck.francis@wolverhampton.gov.uk

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies for absence were submitted on behalf of Councillors Steve Evans, Val Gibson and Lynne Moran.

2.

Declarations of interest

Minutes:

Councillor Louise Miles declared a non percuniary interest in Item 5 (Schedule of Individual Executive Decision Notices) in so far as it refers to her employer, City of Wolverhampton College.  Councillor Miles also declared a non pecuniary interest in item 10 (Disposal of Former Housing Revenue Account Land and Garage Sites) in so far as two of the pieces of land referred to in the report fall within the ward she represents.

3.

Minutes of the previous meeting - 20 March 2018 pdf icon PDF 116 KB

[To approve the minutes of the previous meeting as a correct record]

Minutes:

Resolved:

That the minutes of the previous meeting held on 20 March 2018 be approved as a correct record and signed by the Chair.

4.

Matters arising

[To consider any matters arising from the minutes]

Minutes:

There were no matters arising from the minutes of the previous meeting.

5.

Schedule of Individual Executive Decision Notices pdf icon PDF 118 KB

[To note the summary of open and exempt individual executive decisions approved by cabinet members following consultation with the relevant employees]

Decision:

That the summary of open and exempt individual executive decisions approved by the appropriate Cabinet Members following consultation with the relevant employees be noted.

Minutes:

Resolved:

That the summary of open and exempt individual executive decisions approved by the appropriate Cabinet Members following consultation with the relevant employees be noted.

6.

Exclusion of press and public

[To pass the following resolution:

 

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below]

Minutes:

Resolved:

That in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information falling within the paragraph 3 of Schedule 12A of the Act.

Part 2 - exempt items, closed to press and public

7.

Procurement - Award of Contracts for Works, Goods and Services

[To award contracts for works, goods and services]

Decision:

1.     That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Strategic Director for Place, to approve the award of a contract for the Supply of Gas for four years from 1April 2019 to 31 March 2023 when the negotiation process is completed.

 

2.     That authority be delegated to the Cabinet Member for City Environment, in consultation with the Strategic Director for Place, to approve the award of a contract for Supply and Delivery of Vehicle Spares when the evaluation process is completed.

 

3.     That the contract for Bill Payments be awarded to Allpay Limited of Fortis Et Fides Whitestone Business Park, Hereford HR1 3SE for a duration of two years with an option to extend for a further two years from 1 September 2018 to 31 August 2022 for a total contract value of up to £400,000.

 

4.     That the Director of Governance be authorised to execute contracts in respect of the above as required.

Minutes:

The Panel considered proposals for the award of contacts for works, goods and services.

 

Resolved:

1.    That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Strategic Director for Place, to approve the award of a contract for the Supply of Gas for four years from 1April 2019 to 31 March 2023 when the negotiation process is completed.

 

2.    That authority be delegated to the Cabinet Member for City Environment, in consultation with the Strategic Director for Place, to approve the award of a contract for Supply and Delivery of Vehicle Spares when the evaluation process is completed.

 

3.    That the contract for Bill Payments be awarded to Allpay Limited of Fortis Et Fides Whitestone Business Park, Hereford HR1 3SE for a duration of two years with an option to extend for a further two years from 1 September 2018 to 31 August 2022 for a total contract value of up to £400,000.

 

4.    That the Director of Governance be authorised to execute contracts in respect of the above as required.

8.

Application to the High Court Injunction to Deal with Unauthorised Encampments

[To approve an application to the High Court for an injunction to deal with the unauthorised encampments] 

Decision:

1.     That pursuing injunctive proceedings to restrain unauthorised encampments in the Council area, by application to the High Court be approved, as it is in the interests of the City of Wolverhampton area.

 

2.    That authority be delegated to the Cabinet Member for City Environment in consultation with the Service Director: City Environment and the Director for Governance to authorise, by Individual Executive Decision Notice (IEDN), the commencement of High Court Injunction proceedings once satisfied as to the cogency and quality of the Council’s evidence.

 

3.    That the continuing work to identify suitable land on which to construct a transit site for use by travellers and gypsies and the potential investment requirements associated with this, in accordance with the Black Country and South Staffordshire Gypsy, Traveller and Travelling Show People Accommodation Assessment and the Black Country Core Strategy be noted.

Minutes:

Councillor Roger Lawrence presented the report on the current situation relating to unauthorised encampments by travellers and on the threats posed by a likely increase during 2018. Approval was sought to measures to assist in proactively combating those threats.

 

Resolved:

1.    That pursuing injunctive proceedings to restrain unauthorised encampments in the Council area, by application to the High Court be approved, as it is in the interests of the City of Wolverhampton area.

 

2.    That authority be delegated to the Cabinet Member for City Environment in consultation with the Service Director: City Environment and the Director for Governance to authorise, by Individual Executive Decision Notice (IEDN), the commencement of High Court Injunction proceedings once satisfied as to the cogency and quality of the Council’s evidence.

 

3.    That the continuing work to identify suitable land on which to construct a transit site for use by travellers and gypsies and the potential investment requirements associated with this, in accordance with the Black Country and South Staffordshire Gypsy, Traveller and Travelling Show People Accommodation Assessment and the Black Country Core Strategy be noted.

9.

Procurement Update PP17156 - Development of 43 New Dwellings at Burton Crescent and Single Storey Office Extension at 27 Burton Road

[To approve an additional contribution from the Housing Revenue Account to fund the award of the contract for the construction of 43 new council houses and a single storey office]

Decision:

1.     That a virement of £0.8 million from the Housing Revenue Account Capital Budget for the New Build Programme to increase the total scheme development budget to £6.0 million be approved.

 

2.     That authority be delegated to the Cabinet Member for City Assets and Housing and the Cabinet Member for Resources in consultation with the Service Director Housing and the Director of Finance, to approve agreements including deed of covenants, collateral warranties, assignments and such other ancillary agreements, including capital variations as may be deemed necessary to facilitate the above developments.

Minutes:

Councillor Peter Bilson presented the report that sought approval to a virement of £0.8 million from the Housing Revenue Account (HRA) capital budget for the New Build Programme to complete the delivery of 43 new council houses at Burton Crescent and a single storey extension to 27 Burton Road, Heath Town.  A budget of £5.2 million based on an initial estimate of the scheme was approved by the Council as part of the HRA capital programme budget in the HRA Business Plan report approved by Cabinet on 16 January 2018.  Tenders received for the contract were higher than estimated leaving a budget deficit of £0.8 million.

 

Resolved:

1.     That a virement of £0.8 million from the Housing Revenue Account capital budget for the New Build Programme to increase the total scheme development budget to £6.0 million be approved.

 

2.     That authority be delegated to the Cabinet Member for City Assets and Housing and the Cabinet Member for Resources in consultation with the Service Director Housing and the Director of Finance, to approve agreements including deed of covenants, collateral warranties, assignments and such other ancillary agreements, including capital variations as may be deemed necessary to facilitate the above developments.

10.

Disposal of Former Housing Revenue Account Land and Garage Sites

[To approve the disposal at auction of Housing Revenue Account land and garage sites]

Decision:

1.    That the disposal at auction of the land behind 6 Lewisham Road, in Oxley Ward, as shown on the plan attached at Appendix 1 to the report be approved, subject to obtaining outline planning approval for residential use.

 

2.    That the disposal at auction of the land to the rear of 44 Walter Road, in Bilston East Ward, as shown on the plan attached at Appendix 2 to the report be approved, subject to obtaining outline planning approval for residential use together with the grant of any required easements.

 

3.    That the disposal at auction of the former allotment site to the rear of 9 to 12 Elmdon Close, in Oxley Ward, as shown on the plan attached at Appendix 3 to the report be approved, subject to obtaining outline planning approval for residential use together with the grant of any required easements.

 

4.    That the disposal at auction of the garage site to the rear of 24 to 42 Highfield Avenue, in Fallings Park Ward, as shown on the plan attached at Appendix 4 to the report be approved, subject to obtaining outline planning approval for residential use.

 

5.    That the disposal at auction of the land to the rear of 5 to 8 Osier Place, in East Park Ward, as shown on the plan attached at Appendix 5 to the report be approved, subject to obtaining outline planning approval for residential use.

 

6.    That the disposal at auction of the garage site to the rear of 131 Snape Road, in Wednesfield North Ward, as shown on the plan attached at Appendix 6 to the report be approved, subject to obtaining outline planning approval for residential use.

 

7.    That the disposal at auction of the garage site to the rear of 104 Snape Road, in Wednesfield North Ward, as shown on the plan attached at Appendix 7 to the report be approved, subject to obtaining outline planning approval for residential use.

Minutes:

Councillor Peter Bilson presented the report on a proposal to dispose at auction, once outline planning approval for residential use had been obtained, sites within the Housing Revenue Account (HRA). The sites had been assessed as part of a review of a larger list of council assets that are currently underused or problematic and had been considered for housing development potential. 

 

Disposal of the sites in this manner would ensure that the Council achieved best consideration for the land.  Disposal should also ensure that the current poor condition of the sites would improve, at no further cost to the Council.

 

Resolved:

1.    That the disposal at auction of the land behind 6 Lewisham Road, in Oxley Ward, as shown on the plan attached at Appendix 1 to the report be approved, subject to obtaining outline planning approval for residential use.

 

2.    That the disposal at auction of the land to the rear of 44 Walter Road, in Bilston East Ward, as shown on the plan attached at Appendix 2 to the report be approved, subject to obtaining outline planning approval for residential use together with the grant of any required easements.

 

3.    That the disposal at auction of the former allotment site to the rear of 9 to 12 Elmdon Close, in Oxley Ward, as shown on the plan attached at Appendix 3 to the report be approved, subject to obtaining outline planning approval for residential use together with the grant of any required easements.

 

4.    That the disposal at auction of the garage site to the rear of 24 to 42 Highfield Avenue, in Fallings Park Ward, as shown on the plan attached at Appendix 4 to the report be approved, subject to obtaining outline planning approval for residential use.

 

5.    That the disposal at auction of the land to the rear of 5 to 8 Osier Place, in East Park Ward, as shown on the plan attached at Appendix 5 to the report be approved, subject to obtaining outline planning approval for residential use.

 

6.    That the disposal at auction of the garage site to the rear of 131 Snape Road, in Wednesfield North Ward, as shown on the plan attached at Appendix 6 to the report be approved, subject to obtaining outline planning approval for residential use.

 

7.    That the disposal at auction of the garage site to the rear of 104 Snape Road, in Wednesfield North Ward, as shown on the plan attached at Appendix 7 to the report be approved, subject to obtaining outline planning approval for residential use.