Agenda and decisions

Cabinet - Wednesday, 16th June, 2021 5.00 pm

Venue: Council Chamber - 4th Floor - Civic Centre. View directions

Contact: Dereck Francis  Tel: 01902 555835 or Email: dereck.francis@wolverhampton.gov.uk

Media

Items
No. Item

1.

Apologies for absence

Additional documents:

2.

Declaration of interests

Additional documents:

3.

Minutes of the previous meeting pdf icon PDF 186 KB

[For approval]

Additional documents:

4.

Matters arising

[To consider any matters arising from the minutes of the previous meeting]

Additional documents:

5.

Budget Outturn 2020-2021 pdf icon PDF 615 KB

[To report on the Council’s revenue outturn position for 2020-2021 compared with approved budgets and targets][report to follow]

 

 

Additional documents:

Decision:

1.     That the write-off of; three non-domestic rates totalling £40,561.68 and three sundry debts totalling £24,289.91 as detailed in Appendices 4 and 5 respectively to the report be approved.

 

2.     That six virements totalling £39.3 million, for transfer within directorates, as detailed in Appendix 6 to the report be approved.

 

3.     That it be noted that the Council has once again managed its money well and delivered within budget - despite hugely challenging circumstances.  Overall, the revenue outturn position for 2020-2021 is a net contribution to the General Fund balance of £651,000, after meeting the net cost of redundancy and pension strain and contributions to essential earmarked reserves. 

 

4.     That it be noted that the Housing Revenue Account revenue outturn position for the year was a surplus before allocations of £11.9 million, compared to a budgeted surplus of £10.8 million.

 

5.     That it be noted that the capital programme has achieved an outturn position of £72.7 million for the General Fund and £46.8 million for the Housing Revenue Account (HRA).  A summary of the outturn is detailed in section 10 of the report.  A full detailed report on the Capital Outturn 2020-2021 including Quarter One Capital Monitoring 2021-2022 would be reported to Cabinet on 7 July 2021.

 

6.     That it be noted that 28 non-domestic rates accounts totalling £172,842.85 have been approved for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

 

7.     That it be noted that 807 council tax accounts totalling £166,958.14 have been approved for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

 

8.     That it be noted that 48 sundry debt accounts totalling £28,170.43 have been approved for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

 

9.     That it be noted that 15 housing benefit debt accounts totalling £5,769.48 have been approved for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

 

 

 

6.

Reserves, Provisions and Balances 2020-2021 pdf icon PDF 457 KB

[To report on the Council’s resources currently held as earmarked reserves, provisions and general balances as at 31 March 2021, taking account of the outturn position for 2020-2021][report to follow]

Additional documents:

Decision:

1.     That the transfers (to)/from earmarked reserves, provisions and general balances as detailed in tables 2, 3 and 4 of the report be approved.

 

2.     That expenditure from provisions for their purposes as set out in Appendix 3 and 4 to the report, up to the value held in each provision as at 31 March 2021 be approved.

 

3.     That the delegation of authority to the Leader of the Council, in consultation with the Director of Finance, to allocate funds from the Budget Contingency Reserve, the Recovery Reserve, the Regeneration Reserve, the Efficiency Reserve, the Transformation Reserve, the Development Reserve, the Regional Work Reserve, the Enterprise Zone Business Rates Reserve, the Business Rates Equalisation Reserve, the Treasury Management Equalisation Reserve, the Pension Deficit Recovery Reserve, the Budget Strategy Reserve, the Highways Management Reserve and Community Initiatives and Crowdfund Wolves Reserve be approved.

 

4.     That the delegation of authority to the Cabinet Member for Adults, in consultation with the Directors of Children’s and Adult Services and Finance, to allocate funds from the Adults Reserve be approved.

 

5.     That the level of the Council’s earmarked reserves, provisions and general balances as at 31 March 2021 and the purposes for which they are being held, as detailed in Appendix 1, 2, 3 and 4 to the report be noted.

 

6.     That it be noted that relevance and adequacy of earmarked reserves and general balances would be reviewed as required by the Constitution during the 2022-2023 budget setting process.

 

7.     That it be noted that allocation of funding from all earmarked reserves would be reported to Cabinet (Resources) Panel in the scheduled quarterly budget monitoring reports.  

 

8.     That it be noted that Our Council Scrutiny Panel would scrutinise the use of reserves as part of the budget setting process as in previous years.

 

9.     That it be noted that the Director of Finance considers that the overall level of all reserves, provisions and balances is sufficient to meet the likely level of obligations to be met from reserves, provisions and general balances in the short term.

 

10.  That it be noted that whilst the positive General Fund outturn position during 2020-2021, and the resulting adjustments to reserves, would help to support the Council’s short term financial position, it does not address the challenging financial position that the Council finds itself in over the medium term; namely identifying further projected budget reductions which were estimated at £25.4 million in 2022-2023, rising to £29.6 million over the medium term to 2023-2024 when reported to Full Council in March 2021.  

 

11.  That it be noted that the Covid-19 pandemic has significantly distorted the Council’s financial position and medium-term financial strategy (MTFS). Whilst the Government has made good on its commitment to fund councils to “to do whatever it takes” to address the emergency the economy and social effects of the pandemic will be felt for years to come.  We have no information from Government as to how they will fund councils to  ...  view the full decision text for item 6.

7.

Single Persons Accommodation Project pdf icon PDF 258 KB

[To approve the Single Persons Accommodation Project for delivery]

Additional documents:

Decision:

1.     That the Single Persons Accommodation Project be approved.

 

2.     That the Director of City Housing and Environment, as the Senior Responsible Officer, be authorised to take all necessary steps to implement the Single Persons Accommodation Project.

 

3.     That a virement of £2.5 million to increase the Housing Revenue Account Capital Programme budget Bond House Conversion to Residential to £4.5 million to implement the Single Persons Accommodation Project be approved, subject to the approval of the Rough Sleeping Accommodation Programme funding bid.

 

4.     That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Director of City Housing and Environment, to enter into a contract with the preferred contractor in line with Council Constitution and The Public Contracts Regulations (PCR) 2015.

 

8.

Better Care Fund Section 75 Agreement (Pooled Budget 2020-2021 and 2021-2022) pdf icon PDF 148 KB

[To approve the continuation of the Section 75 Agreement (Pooled Budget) with the NHS Wolverhampton Clinical Commissioning Group for 2020-2021 and 2021-2022]

Additional documents:

Decision:

1.     That the Section 75 Agreement (Pooled Budget) with the NHS Wolverhampton Clinical Commissioning Group (WCCG) continue for 2020-2021 and 2021-2022.

 

2.     That the Council enter into the Better Care Fund Section 75 Agreement along with any necessary ancillary agreements arising from the main agreement.

 

3.     That authority be delegated to the Cabinet Members for Adults, Public Health and Well Being and the Leader of the Council in consultation with the Director of Children’s and Adult Services and Director of Finance to agree any amendments to the Section 75 Agreement (Pooled Budget) for 2020-2021 and 2021-2022.

9.

Transportation Capital Programme 2021 - 2022 pdf icon PDF 184 KB

[To approve the Capital Transportation Programme for the financial year 2021 – 2022]

 

Additional documents:

Decision:

1.      That the list of projects for development and implementation as part of the Transportation Capital Programme 2021-2022 and future years, as set out in Appendices 3, 4, 5 and 6 to the report be approved.

 

2.      That the Head of City Transport be authorised to proceed with development work for each project detailed in Appendices 3, 4, 5 and 6 to the report, including surveying, site investigation, options appraisal, feasibility analysis, traffic modelling, detailed design, statutory advertising and public consultation, as appropriate.

 

3.      That the creation of supplementary budgets for 2021-2022 for the projects marked ‘Approve’ in the ‘Decision’ column of Appendices 3 and 4 to the report be approved for implementation, subject to the availability of funding.

 

4.      That the virement of existing approved budgets for 2021-2022 totalling £1.07 million within the Transport Capital programme to other projects as shown in Table 3.4 of the report be approved.

 

5.      That the Cabinet Member for City Environment and Climate Change, in consultation with the Director of City Housing and Environment be authorised to approve, through an Individual Executive Decision Notice (IEDN), implementation of the projects on the list marked ‘IEDN’ in the ‘Decision’ column of Appendices 3 and 4 to the report, subject to the satisfactory outcome of public consultation, availability of funding and any other relevant considerations.

 

6.      That the Cabinet Member for City Environment and Climate Change, in consultation with the Director of City Housing and Environment be authorised to approve, through an Individual Executive Decision Notice, the bringing forward of projects from Appendix 5 to Appendix 3 or 4 of the report and thereafter to approve them for implementation during 2021-2022 subject to the satisfactory outcome of public consultation, availability of funding and any other relevant considerations.

 

7.      That the Cabinet Member for City Environment and Climate Change, and the Cabinet Member for Resources in consultation with the Director of City Housing and Environment and the Director of Finance be authorised to approve, through an Individual Executive Decision Notice, appropriate virements between existing approved budgets within the transport capital programme maximising use of resources.

 

8.      That the Chief Legal Officer be authorised to serve all necessary notices in respect of the projects listed in Appendices 3 and 4 to the report and, subject to there being no unresolved objections, make traffic regulation orders as required.

 

9.      Authorise the Head of City Transport to make applications and bids for additional external funding noting that agreement ahead of submission will be obtained from the Director of Finance and appropriate governance will be followed to amend budgets on receipt of such funding.

 

10.   Authorise the Director of Finance to approve the Council entering into funding agreements with the various funding bodies to receive grant funding in respect of the projects included in the report.

 

11.   That the expenditure and progress made in delivering £40.3 million worth of projects in the Transportation Capital Programme during 2017-2018, 2018-2019, 2019-2020 and 2020-2021 as set out in Appendix 2 top  ...  view the full decision text for item 9.

10.

Exclusion of press and public

[To pass the following resolution:

 

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business as it involves the likely disclosure of exempt information on the grounds shown below]

Additional documents:

Decision:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business as it involves the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

11.

Citywide Non-traditional Property Investment and Regeneration Programme

[To report on the current condition of structurally defective properties within the housing stock and seek approval to develop a programme to address the issues]

Decision:

1.      That the proposals for the non-traditional properties identified as being suitable for continued long-term investment as detailed in paragraph 3.3 of the report be approved, subject to a further detailed report.

 

2.      That the phased regeneration approach for the non-traditional properties where investment is no longer viable as detailed in paragraph 5.1 of the report be approved.

 

3.      That the commencement of consultation with those residents within phase one of the regeneration programme as detailed in paragraph 5.1 of the report be agreed.

 

4.      That it be agreed to cease letting properties within the phase one of the regeneration programme.

 

5.   That the rehousing of tenants within phase one following a consultation period and housing needs assessment be approved.

 

6.   That Home Loss payments and Disturbance allowances to be paid to tenants affected by phase one of the regeneration programme be approved.

 

7.   That the Right to Buy for properties within phase one initially be suspended, in conjunction with the serving of an ‘initial demolition notice’. 

 

8.   That it be agreed to purchase any former Council Tarran non-traditional properties, within the designated regeneration area, if available to purchase, to assist with the regeneration programme.

 

9.   That authority be delegated to the Cabinet Member for City Assets and Housing in consultation with the Director of City Housing and Environment to agree expenditure on individual property purchases within phase one areas.

 

10. That the £2.0 million project budget for phase one of the regeneration programme be approved with further reports to be presented prior to the commencement of each phase.

 

11.   That the different archetypes and numbers of non-traditional properties owned by the Council throughout the City be noted.

 

12. That the results of the impressionistic (visual) survey on all non-traditional properties owned by the Council to assess their superficial condition and the results of the explorative (intrusive) survey carried out to a sample of each archetype be noted.