Agenda, decisions and draft minutes

Cabinet (Resources) Panel - Wednesday, 8th September, 2021 4.00 pm

Venue: Council Chamber - 4th Floor - Civic Centre. View directions

Contact: Dereck Francis, Democratic Services  01902 555835 or Email: dereck.francis@wolverhampton.gov.uk

Media

Items
No. Item

1.

Apologies for absence

Additional documents:

Minutes:

No apologies for absence were received for the meeting.

2.

Declarations of interest

Additional documents:

Minutes:

No declarations of interests were made.

3.

Minutes of the previous meeting pdf icon PDF 441 KB

[To approve the minutes of the previous meeting as a correct record.]

Additional documents:

Minutes:

Resolved:

That the minutes of the previous meeting held on 28 July 2021 be approved as a correct record and signed by the Chair.

4.

Matters arising

[To consider any matters arising from the minutes.]

Additional documents:

Minutes:

There were no matters arising from the minutes of the previous meeting.

5.

Procurement - Award of Contracts for Works, Goods and Services pdf icon PDF 318 KB

[To approve the award of contracts for works, goods and services]

Additional documents:

Decision:

1.      That authority be delegated to the Leader of the Council, in consultation with the Director of Finance, to approve the award of a contract for Hybrid Mail when the evaluation process is complete.

 

2.      That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Deputy Chief Executive, to approve the award of a contract for Supply and Delivery of Hot Beverages when the evaluation process is complete.

 

3.      That authority be delegated to the Cabinet Member for Children and Young People, in consultation with the Executive Director of Families, to approve the award of call-off contracts under the West Midlands Regional Supported Accommodation Flexible Framework Agreement 2021 when Staffordshire County Council awards contracts to successful providers under the framework agreement.

 

Minutes:

Councillor Ian Brookfield presented the report seeking delegated authority to Cabinet Members to approve the award of contracts following completion of the evaluation process.

 

Resolved:

1.    That authority be delegated to the Leader of the Council, in consultation with the Director of Finance, to approve the award of a contract for Hybrid Mail when the evaluation process is complete.

 

2.    That authority be delegated to the Cabinet Member for City Assets and Housing, in consultation with the Deputy Chief Executive, to approve the award of a contract for Supply and Delivery of Hot Beverages when the evaluation process is complete.

 

3.    That authority be delegated to the Cabinet Member for Children and Young People, in consultation with the Executive Director of Families, to approve the award of call-off contracts under the West Midlands Regional Supported Accommodation Flexible Framework Agreement 2021 when Staffordshire County Council awards contracts to successful providers under the framework agreement.

 

6.

Exclusion of press and public

[To pass the following resolution:

 

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below.]

Additional documents:

Decision:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Minutes:

Resolved:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Part 2 - exempt items, closed to press and public

The Chair reported that as stated previously the meeting was in confidential session as the information included in the report could, if released into the public domain, prejudice the financial position of the Council or its partners.  As such all present are under a legal duty of confidentiality and must not disclose any confidential information - to do so would not only be a breach of the Council's codes (for councillors and employees) but also a breach of the legal duty of confidentiality.

Additional documents:

7.

Procurement - Award of Contracts for Works, Goods and Services

[To approve the award of contracts for works, goods and services]

Decision:

That the exemptions to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 30 June 2021 be noted.

 

Minutes:

Councillor Ian Brookfield presented, for information, the report on exemptions to Contract Procedure Rules approved by the Head of Procurement and Director of Finance during 1 to 30 of June 2021.

 

Resolved:

That the exemptions to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 30 June 2021 be noted.

 

8.

Transfer of Housing Management functions of Springfield Horseshoe stock to Wolverhampton Homes

[To approve housing management function changes]

Decision:

1.      That the steps required from the City of Wolverhampton Council (Council) to support the winding down of Springfield Horseshoe Housing Management Cooperative (SHHMC) be approved.

 

2.     That the transfer of the management responsibilities of the 249 properties under SHHMC management to Wolverhampton Homes, as the Council nominated housing managing agent be approved.

 

3.      That the transfer of the SHHMC management allowance of £360,000 for 2021-2022 to Wolverhampton Homes net of costs incurred by the Council on behalf of SHHMC during 2021-2022 be approved.

 

4.      That the City Council in purchasing three properties owned by SHHMC be approved. These properties would be purchased under the Affordable Housing Conversion Programme, would become part of the Council’s affordable housing stock, to be managed by Wolverhampton Homes.

 

5.      That it be agreed thar that provisional support arrangements would be provided by Wolverhampton Homes to help in the development of any partnership or Residents Group if one is required.

 

6.      That it be agreed that the net cash balance generated from the winding down of SHHMC be transferred to the Council and ringfenced for investment on the SHHMC estate following consultation with residents.

 

7.      That it be agreed that Housing Strategy continue providing the support needed help facilitate the winding up of SHHMC, including overseeing the TUPE transfer of SHHMC staff to Wolverhampton Homes and the Council.

 

Minutes:

The recommendations contained in the report, Transfer of Housing Management Functions of Springfield Horseshoe Stock to Wolverhampton Homes, were moved by Councillor Stephen Simkins and seconded by Councillor Ian Brookfield.

 

Councillor Bhupinder Gakhal reported on steps being undertaken to facilitate the voluntary winding up of Springfield Horseshoe Housing Management Cooperative as one of the Council's Housing Managing Agents and on the transfer of the housing management responsibilities to Wolverhampton Homes. 

 

Resolved:

1.    That the steps required from the City of Wolverhampton Council (Council) to support the winding down of Springfield Horseshoe Housing Management Cooperative (SHHMC) be approved.

 

2.    That the transfer of the management responsibilities of the 249 properties under SHHMC management to Wolverhampton Homes, as the Council nominated housing managing agent be approved.

 

3.    That the transfer of the SHHMC management allowance of £360,000 for 2021-2022 to Wolverhampton Homes net of costs incurred by the Council on behalf of SHHMC during 2021-2022 be approved.

 

4.    That the City Council in purchasing three properties owned by SHHMC be approved. These properties would be purchased under the Affordable Housing Conversion Programme, would become part of the Council’s affordable housing stock, to be managed by Wolverhampton Homes.

 

5.    That it be agreed that provisional support arrangements would be provided by Wolverhampton Homes to help in the development of any partnership or Residents Group if one is required.

 

6.    That it be agreed that the net cash balance generated from the winding down of SHHMC be transferred to the Council and ringfenced for investment on the SHHMC estate following consultation with residents.

 

7.    That it be agreed that Housing Strategy continue providing the support needed help facilitate the winding up of SHHMC, including overseeing the TUPE transfer of SHHMC staff to Wolverhampton Homes and the Council.