Agenda and draft minutes

Governance and Ethics Committee - Thursday, 6th June, 2024 2.00 pm

Venue: Committee Room 3 - 3rd Floor - Civic Centre. View directions

Contact: Donna Cope  01902 554452 or Email:  donna.cope@wolverhampton.gov.uk

Media

Items
No. Item

1.

Apologies for absence

Additional documents:

Minutes:

Apologies for absence were received from Councillor Linda Leach and Councillor Simon Bennett.

 

Councillor Wendy Thompson attended as a substitute for Councillor Simon Bennett, and it was noted that subject to Full Council approval, Councillor Thompson would replace Councillor Bennett for the remainder of the municipal year. 

2.

Declarations of interest

Additional documents:

Minutes:

There were no declarations of interest made.

3.

Minutes of the previous meeting pdf icon PDF 110 KB

[To approve the minutes of the previous meeting held on 14 March 2024 as a correct record].

Additional documents:

Minutes:

That the minutes of the previous meeting held on 14 March 2024 be approved as a correct record.

4.

Matters arising

[To discuss any matters arising from the minutes of the previous meeting].

 

Additional documents:

Minutes:

There were no matters arising from the minutes of the previous meeting.

5.

Changes to the Constitution pdf icon PDF 101 KB

[To consider the amendments to the Constitution].

Additional documents:

Minutes:

David Pattison, Chief Operating Officer, introduced the report: Changes to the Constitution. The report outlined the proposed changes to the Constitution for approval by the Council, and it was recommended that Council agreed to these amendments to ensure continuing lawfulness and effectiveness.

 

Surjit Tour, Deputy Director of Governance, and Michelle Rowe, Solicitor and Deputy Monitoring Officer outlined the proposed changes as detailed in Appendices 1 and 2 of the report and explained the rationale for these changes. The proposed amendments were in relation to Part 3 Officer Delegations; Council Procedure Rules; and Cabinet Resources Panel.

 

Councillor Rita Potter moved the recommendations and Councillor Milkinder Jaspal seconded the recommendations.

 

The proposed changes were debated by Committee, and the Chief Operating Officer and Deputy Monitoring Officer responded to the debate.

 

In response to concerns raised, it was agreed that Director delegations would be reviewed to ensure accuracy, and that Cemeteries and Crematoriums would be moved into the correct portfolio: Residents Services.

 

Councillor Jaspal and the Chief Operating Officer thanked officers for their hard work.

 

Resolved:

That Council be recommended to:

  1. Approve the amendments to the Constitution as detailed in this report.
  2. Authorise the Monitoring Officer to implement the changes detailed in this report and to make any other minor consequential changes.

6.

Forward Plan 2024-2025 pdf icon PDF 68 KB

[To note the draft Forward Plan].

Additional documents:

Minutes:

David Pattison, Chief Operating Officer, presented the Forward Plan 2024-2025. The Forward Plan listed the proposed agenda items for consideration by Committee over the next municipal year.

 

The Chief Operating Officer outlined the plan and noted the following revisions since the agenda had been published:

 

  1. The meeting scheduled for 11 July 2024 had been cancelled and there would likely be an additional meeting scheduled for later in the year.
  2. The agenda items for the meeting on 11 July 2024 would move to the September meeting.
  3. The Annual Report for Linked Bodies would be added to the Forward Plan for consideration around January time.

 

The plan was considered by Committee, and the Chief Operating Officer welcomed further items. 

 

Councillor Rita Potter moved the recommendations and Councillor Barbara McGarrity seconded the recommendations.

 

Resolved:

1.    That the Forward Plan 2024-2025 be noted.

7.

UK Parliamentary General Election July 2024 Preparations pdf icon PDF 1 MB

[To note the preparations for the General Election].

Additional documents:

Minutes:

David Pattison, Chief Operating Officer, introduced the report: UK Parliamentary General Election July 2024 Preparations. The report provided an update on the preparations underway for the UK Parliamentary General

Election taking place on Thursday 4 July 2024.

 

It was noted that due to the new parliamentary boundaries the count would not be done on a ward basis, and that the team were in a really good place with the preparations so far.

 

Laura Gittos, Head of Governance outlined the report. She highlighted key points including Overseas Electors, Postal Vote Handling, Cross Boundary Working, and the Scale of Fees, and noted the following updates since the report had been published:

 

  1. The final Voter ID drop-in session on 26 June2024 had been extended to 4.30pm.
  2. All designated polling stations had returned their booking forms.
  3. Postal Vote Opening was likely to commence on Thursday 20 June 2024.

 

Councillor Rita Potter moved the recommendations and Councillor Milkinder Jaspal seconded the recommendations.

 

The report was considered by Committee, and the Head of Governance responded to questions asked.

 

Resolved:

  1. That the changes to the scale of fees be approved.
  2. That the preparations underway for the July 2024 UK Parliamentary General Election be noted.