Agenda item

Strategic Procurement - award of contracts for works, goods and services

[To award contracts and delegate authority to execute the contracts in respect of the recommendations as required]

Minutes:

The recommendations for the award of contracts for works, goods and services were introduced by the relevant Cabinet Members.  It was noted that there was a typographical error in section 3.1.31 of the report in that the company identified as the sole supplier should read Vision Wear Limited.

Resolved:

1.      That approval be given to the extension of the contract for Electrical and Mechanical Repairs, Maintenance and Minor Works with RMC Mechanical Services Ltd of Unit 1, Steelhouse Lane, Wolverhampton, West Midlands WV2 2AF, R D Jukes of Walsingham Works, Walsingham Street, Walsall WS1 2JZ and Midwest of 370 New Hampton Road West, Wolverhampton WV6 0RX for one year from 01 December 2015 to 30 September 2016with a combined estimated extension value of £4.0 million.

2.      That approval be given to the extension of the contract for Building Repairs, Maintenance and Minor Works, with Gough Group Holdings Limited of Tudor House, Moseley Road, Bilston, WV14 6JD for eight months from 01 February 2016 to 30 September 2016with an extension value of £400,000.

3.      That the award of the contract for the Highways Asset Management System to Pitney Bowes of Building 5 Trident Place, Hatfield Business Park, Mosquito Way, Hatfield, Hertfordshire, AL10 9UJ for two years from 01 April 2016 to 31 March 2018 for a total contract value of £172,440 be approved.

4.      That the award of contract for the Leisure Management System to Bramble Hub Ltd of 9e Albert Embankment, London SE1 7SP for five years from 01 January 2016 to 01 January 2021 for a total contract value of £436,745 be approved, subject to seeking a break clause in the contract after a period of three years.

5.      That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve the award of contracts when the evaluation processes are complete in relation to the Customer Transformation programme as follows:

 

·         Customer Relationship Management system and licences

·         Customer Relationship Management system Implementation Partner

·         Master Data Management system and licences

·         Business Intelligence system and licences

·         Business Intelligence system Implementation Partner

 

6.      That authority be delegated to the Cabinet Member for Resources, in consultation with the Director for Finance, to approve the award of a contract for BSF Vat Advice when the evaluation process is complete.

7.      That the award of a contract for Empowerment Services to Changing our Lives of 22 - 24 Hagley Mews, Hall Drive, Hagley, Stourbridge, DY9 9LQ for an initial duration of two years 01 January 2016 to 31December 2017, with an option to extend up to 31 December 2019 for up to a total contract value of £199,916 be approved.

8.      That authority be delegated to the Cabinet Member for Adults in consultation with the Strategic Director for People, to approve the award of a contract for Healthwatch Wolverhampton & Independent Health Advocacy Service for NHS Clients when the evaluation process is complete.

9.      That authority be delegated to the Cabinet Member for Adults in consultation with the Strategic Director for People, to approve the award of a contract for Dementia Cafes and Dementia Support when the evaluation process is complete.

10.   That authority be delegated to the Cabinet Member for City Assets, in consultation with the Strategic Director for Place, to approve the award of contracts when the negotiation is complete in relation to the supply of gas.

11.   That authority be delegated to the Director of Governance to execute contracts in respect of the above as required.