[To award contracts and delegate authority to execute contracts in respect of the recommendations as required]
Minutes:
The recommendations for the award of contracts for works, goods and services were introduced by the relevant Cabinet Members.
Resolved:
1. That authority be delegated to the Cabinet Member for City Assets, in consultation with the Strategic Director for Place, to approve the award of a contract for the Tap Works Housing Development, when the evaluation process is complete.
2. That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve the award of a contract for mobile phones, when the evaluation process is complete.
3. That authority be delegated to the Cabinet Member for Resources, in consultation with the Director of Finance, to approve the award of a contract to Northgate Public Services UK Ltd for a revenues and benefits management system, for a duration of four years from 1 May 2016 to 30 April 2020, when the negotiation process is complete.
4. That the award of a contract to Northgate Public Services UK Ltd for a contract for the hosted housing management system, for a duration of two years from 12 April 2016 to 31 March 2018, for a total contract value of £440,618, be approved.
5. That the award of a contract on behalf of the West Midlands Combined Authority partners to Ernst and Young LLP for financial, commercial and strategic support in relation to Midlands Expressway Ltd, for the duration of six months from 12 April 2016 to 30 September 2016, for a total contract value of £165,000, be approved.
6. That the varying of existing contacts and the application of weekly rates for new residential and nursing care home placements from 1 April 2016, be approved as follows: Residential, £394.94; Residential with Dementia, £447.86; and Nursing including Dementia, £386.72.
7. That authority be delegated to the Cabinet Member for Adults, in consultation with the Strategic Director for People, to approve the award of a contract for Better Care Technology, when the evaluation process is complete.
8. That authority be delegated to the Cabinet Member for Adults, in consultation with the Strategic Director for People, to approve the award of contracts for supported living, when the evaluation process is complete.
9. That the interim arrangements for extending the current contracts for supported living accreditation with the providers listed in paragraph 4.1.43 of the report, for a period of four months from 1 April 2016 to 31 July 2016, for a total contract value of £1.5 million, be approved.
10.That authority be delegated to the Cabinet Member for City Economy, in consultation with the Strategic Director for Place, to approve the award of a contract for the Grand Theatre refurbishment, when the evaluation process is complete.
11.That authority be delegated to the Director of Governance to execute contracts as required in respect of the above decisions.
Having regard to the award of the contract for supported living and the extension of the current contract for supported living accreditation, the Panel noted that there had been significant changes to the manner in which the Government wished local authorities to undertake their responsibilities. However, the communication of these changes had been too late for incorporation in the tender process. Therefore, in view of the possibility that there could be a challenge, it was further noted that the Panel’s decision to extend these contracts was being made in full knowledge of the legal implications with respect to the Public Contracts Regulations 2015.