Chris West reported that he was tendering his
resignation from the Board. He would be
leaving the employment of Coventry City Council and would therefore
no longer be eligible serve as a representative on the Board.
The Chair reported that she was sorry that
Chris West would be leaving the Board.
She placed on record her thanks and appreciation to Chris West for
his valued contributions to the work of the Board and wished him
Rachel Howe, Head of Governance outlined a
proposed appointments process for the West Midlands Pension Fund
Local Pension Board. From 2017/18 there would be a vacancy for an
employer representative and a member representative. A nomination pack had been prepared and would be
published on the Fund’s website and circulated to the
Fund’s employers and member groups within the next few
The Board discussed the pros and cons of using
the alphabetical rotation for nominations to the Board rather than
a random selection method but agreed there was no right or wrong
approach and agreed the alphabetical rotation as a third stage
nomination once stage 1 and 2 have provided no vacancies.
Sharon Campion reported that for the
nomination of the Trade Union representatives, the nomination pack
should go to Unison (who currently hold the seat up for nomination)
for them to nominate and not the TUC. Adrian Turner agreed stating
the TUC had previously agreed the representation on the Board by
agreeing 1 seat per union with 2 going to Unison therefore any
vacancies should be managed through the relevant trade union.
Adrian Turner suggested an amendment to
paragraph 3.2 of the Appointments Process to include the words
“write out to the appropriate Trade Union on an annual
The Board went on to discuss the role of
elected members on the Board, noted one member representative and
one employer representative and annual appointment by the Council
facilitated 2 of the 4 seats renominated each year. In response to
questions raised around the legal requirements to have elected
members on the Board, Rachel Howe, Head of Governance advised that
under the Regulations it had been provided for but it was not a
requirement. City of Wolverhampton
councillors could be appointed to the Board but they had to sit as
either an employee or employer representative. Rachel Howe also confirmed that the terms of
reference for the Board, which include its membership, had been
approved by the board working group in 2014 prior to the creation of the Board and that trade
union and employer representatives were part of that approval
process. It was noted that a number of authorities do have elected
councillors on the Local Pension Board but that practice is only
starting to emerge and Local Pension Boards report operations for
the Pensions Regulator and Shadow Advisory Board review.
In the light of the comments made the Chair
suggested that the Unison and TUC Regional Office and the employers
be invited to write in with their concerns and thereafter a formal
response would be provided.
- That paragraph 3.2 of the
appointments process be amended to read:
the January meeting, the Head of Governance will write out to the
appropriate Trade Unions on an annual basis and seek nominations to
the Pensions Fund”.
- That subject to the amendment
referred to in 1 above, the appointment process for the West
Midlands Pension Fund Local Pension Board be approved.
- A letter be sent to the Trade Unions
informing them how the appointments process onto the Board would be
dealt with going forward.
- That a letter be sent to Unison
inviting a nomination for a representative to serve on the Board