Agenda item

[To approve matters relating to the 2017-2018 revenue budget as at the end of the third quarter]

1.      That the use of £82,000 from the Regeneration Reserve to fund various development works and schemes as detailed at paragraph 5.2.2 of the report be approved.

2.       That the amendment of draw down amounts of the Regeneration Reserve that were approved in Quarter 1 and Quarter 2 as outlined in at Table 7 of the report be approved.

3.       That the use of £104,000 from the Transformation Reserve to cover various works and schemes as detailed at paragraph 5.2.3 of the report be approved.

4.       That the use of £169,000 from the Highways Management Reserve to cover various works and schemes as detailed at paragraph 5.2.4 of the report be approved.

5.       That the establishment of a new specific reserve for Adult Social Care from underspends in 2017-2018 to offset pressures in 2018-2019 as outlined at paragraph 5.2.5 of the report be approved.

6.       That the use of £332,000 from the Future Works Reserves to support Agresso System Development as detailed at paragraph 5.2.6 of the report be approved.

7.       That the write off of one Non-Domestic Rates (NDR) debts totalling £19,090.80 as detailed in Appendix 6 of the report be approved.

8.       That the write off of five sundry debts totalling £120,156.60 as detailed in Appendix 7 of the report be approved.

9.       That thirty-two virements totalling £8.2 million, for transfers within directorates, as detailed in Appendix 8 of the report be approved.

10.   That the write off of £36,111.10 relating to five tenant rechargeable repair accounts over £5,000 as outlined in Appendix 10 of the report be approved.

11.   That setting up of supplementary expenditure budgets within the 2017-2018 approved budgets as detailed in paragraph 4.2 of the report for grant funded expenditure be approved.

12.   That it be noted that as a result of proactive financial management across the Council, all services have completed recovery plans which have identified efficiencies and mitigating actions to recover the overspend that was forecast as at quarter two of 2017-2018. The overall projected outturn for the General Fund for 2017-2018 is now forecast to be an underspend in the region of £70,000.

13.   That it be noted that projected redundancy costs, including the cost of pension strain, totalling £3.0 million are included in the forecast outturn. The projected costs are subject to change dependent upon the actual redundancies approved by year end. It is anticipated that Capital Receipts flexibility announced by the Secretary of State, will offset the cost of redundancies.

14.   That it be noted that 522 council tax accounts totalling £201,553.80, as detailed in paragraph 8.4.1 of the report have been approved by for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

15.   That it be noted that 22 Non-Domestic Rates (NDR) debts totalling £75,616.40, as detailed in paragraph 8.4.2 of the report, have been approved by for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

16.   That it be noted that 143 sundry debt accounts totalling £107,007.72, as detailed in paragraph 8.3 of the report, have been approved by for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

17.   That it be noted that 24 housing benefit overpayments totalling £16,336.13, as detailed in paragraph 8.7 of the report, have been approved for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

18.   That it be noted that a £18.5 million surplus on the Housing Revenue Account (HRA) is projected compared with a budgeted surplus of £16.8 million as shown at Table 10 and in detail at Appendix 9 to the report. The projected increased surplus of £1.7 million will be used to redeem debt in line with the HRA Business Plan.

19.   That it be noted that the Director of Finance has approved the write off 1,240 former HRA tenant rent accounts totalling £707,269.01, as detailed in paragraph 9.5.2 of the report in accordance with the Council’s Financial Procedure Rules.

20.   That it be noted that the Director of Finance has approved the write off 430 former tenant rechargeable repair accounts totalling £262,257.89, as detailed in paragraph 9.6.2 of the report in accordance with the Council’s Finance Procedure Rules.

Councillor Andrew Johnson reported that as a result of proactive financial management across the Council a projected underspend in the region of £700,000 was now forecast on the General Fund. A projected increased surplus of £1.7 million on the Housing Revenue Account was also projected. He also highlighted from the report the establishment of an Adult Social Care Reserve from underspends in 2017/2018 to offset pressures in 2018/2019.  The monitoring report also proposed a number of write-offs, virements and use of reserve requests requiring the approval.  

Resolved:

1.     That the use of £82,000 from the Regeneration Reserve to fund various development works and schemes as detailed at paragraph 5.2.2 of the report be approved.

2.     That the amendment of draw down amounts of the Regeneration Reserve that were approved in Quarter 1 and Quarter 2 as outlined in at Table 7 of the report be approved.

3.     That the use of £104,000 from the Transformation Reserve to cover various works and schemes as detailed at paragraph 5.2.3 of the report be approved.

4.     That the use of £169,000 from the Highways Management Reserve to cover various works and schemes as detailed at paragraph 5.2.4 of the report be approved.

5.     That the establishment of a new specific reserve for Adult Social Care from underspends in 2017-2018 to offset pressures in 2018-2019 as outlined at paragraph 5.2.5 of the report be approved.

6.     That the use of £332,000 from the Future Works Reserves to support Agresso System Development as detailed at paragraph 5.2.6 of the report be approved.

7.     That the write off of one Non-Domestic Rates (NDR) debts totalling £19,090.80 as detailed in Appendix 6 of the report be approved.

8.     That the write off of five sundry debts totalling £120,156.60 as detailed in Appendix 7 of the report be approved.

9.     That thirty-two virements totalling £8.2 million, for transfers within directorates, as detailed in Appendix 8 of the report be approved.

10.That the write off of £36,111.10 relating to five tenant rechargeable repair accounts over £5,000 as outlined in Appendix 10 of the report be approved.

11.That setting up of supplementary expenditure budgets within the 2017-2018 approved budgets as detailed in paragraph 4.2 of the report for grant funded expenditure be approved.

12.That it be noted that as a result of proactive financial management across the Council, all services have completed recovery plans which have identified efficiencies and mitigating actions to recover the overspend that was forecast as at quarter two of 2017-2018. The overall projected outturn for the General Fund for 2017-2018 is now forecast to be an underspend in the region of £70,000.

13.That it be noted that projected redundancy costs, including the cost of pension strain, totalling £3.0 million are included in the forecast outturn. The projected costs are subject to change dependent upon the actual redundancies approved by year end. It is anticipated that Capital Receipts flexibility announced by the Secretary of State, will offset the cost of redundancies.

14.That it be noted that 522 council tax accounts totalling £201,553.80, as detailed in paragraph 8.4.1 of the report have been approved by for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

15.That it be noted that 22 Non-Domestic Rates (NDR) debts totalling £75,616.40, as detailed in paragraph 8.4.2 of the report, have been approved by for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

16.That it be noted that 143 sundry debt accounts totalling £107,007.72, as detailed in paragraph 8.3 of the report, have been approved by for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

17.That it be noted that 24 housing benefit overpayments totalling £16,336.13, as detailed in paragraph 8.7 of the report, have been approved for write off by the Director of Finance in accordance with the Council’s Financial Procedure Rules.

18.That it be noted that a £18.5 million surplus on the Housing Revenue Account (HRA) is projected compared with a budgeted surplus of £16.8 million as shown at Table 10 and in detail at Appendix 9 to the report. The projected increased surplus of £1.7 million will be used to redeem debt in line with the HRA Business Plan.

19.That it be noted that the Director of Finance has approved the write off 1,240 former HRA tenant rent accounts totalling £707,269.01, as detailed in paragraph 9.5.2 of the report in accordance with the Council’s Financial Procedure Rules.

20.That it be noted that the Director of Finance has approved the write off 430 former tenant rechargeable repair accounts totalling £262,257.89, as detailed in paragraph 9.6.2 of the report in accordance with the Council’s Finance Procedure Rules.