Agenda, decisions and minutes

Apologies for absence were submitted on behalf of Councillor Steve Evans.

No declarations of interests were made.

[To approve the minutes of the previous meeting as a correct record.]

Resolved:

That the minutes of the previous meeting held on 6 July 2022 be approved as a correct record and signed by the Chair.

[To seek approval to convert an office space to its original use as a residential property]

1.     That the change of use of 27 Burton Road, Wolverhampton WV10 0EG from a housing office to a residential conversion be approved.

2.     That the management responsibility of the residential conversion to Wolverhampton Homes as the city’s nominated housing management agent be approved.

Councillor Bhupinder Gakhal presented the report on a proposal to convert 27 Burton Road, Wolverhampton from a housing office back to a residential dwelling. In 1995 the former two bedroomed end terrace house had been converted to a housing office for use by Springfield Horseshoe Housing Management Cooperative (HMC) and Tenants. Springfield Horseshoe HMC had been wound up and the property was no longer in use as an office.  Conversion of the property back to residential use would allow a large family who require disability access permanent accommodation.

Resolved:

1.    That the change of use of 27 Burton Road, Wolverhampton, WV10 0EG from a housing office to a residential conversion be approved.

2.    That the management responsibility of the residential conversion to Wolverhampton Homes as the city’s nominated housing management agent be approved.

[To pass the following resolution:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information on the grounds shown below.]

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

Resolved:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business as they involve the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Chair reported that as stated previously the meeting was in confidential session as the information included in the report could, if released into the public domain, prejudice the financial position of the Council or its partners.  As such all present are under a legal duty of confidentiality and must not disclose any confidential information - to do so would not only be a breach of the Council's codes (for councillors and employees) but also a breach of the legal duty of confidentiality.

[To approve the award of contracts for works, goods and services]

1.     That the contract for Corporate Bill Payments be awarded to Allpay Limited for a duration of up to four years from 1 September 2022 to 31 August 2026 for a total contract value of £500,000.

2.     That the contract for Corporate Card Acquiring be awarded  to Lloyds Cardnet for a duration of up to four years from 1 August 2022 to 31 July 2026 for a total contract value of £930,000.

3.     That the contract for Waste Recycling – Dry Mixed Recycling (Lot 4) be varied with Shotton Mill Limited of Weighbridge Road, Deeside, Wales, CH5 2LL for the collection and recycling of kerbside recycling materials from 1 May 2022 to 31 March 2025 with a variation value of £248,058.

4.     That the establishment of supplementary revenue budgets totalling £781,439 fully funded by the Public Health ring fenced grant be approved and the contract with Nacro of 46 Loman Street, London, SE1 0EH for Drug and Alcohol Treatment and Recovery Service be varied from 1 April 2022 to 31 March 2023 with a variation value of £781,439.

5.     That the contract for Consultancy Support for the Civic Halls Operation be awarded to In Partnership With Limited (IPW Limited) of 46 Aldgate High Street, London, EC3N 1AL for a duration of one year from 1 August 2022 to 31 July 2023 for a total contract value of £120,000.

6.    That the exemptions to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 31 May 2022 be noted.

Councillor Obaida Ahmed presented for approval the report on the award of contracts for works, good and services. The report also included, for information, exemptions to Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 31 May 2022.

Resolved:

1.    That the contract for Corporate Bill Payments be awarded to Allpay Limited for a duration of up to four years from 1 September 2022 to 31 August 2026 for a total contract value of £500,000.

2.    That the contract for Corporate Card Acquiring be awarded  to Lloyds Cardnet for a duration of up to four years from 1 August 2022 to 31 July 2026 for a total contract value of £930,000.

3.    That the contract for Waste Recycling – Dry Mixed Recycling (Lot 4) be varied with Shotton Mill Limited of Weighbridge Road, Deeside, Wales, CH5 2LL for the collection and recycling of kerbside recycling materials from 1 May 2022 to 31 March 2025 with a variation value of £248,058.

4.    That the establishment of supplementary revenue budgets totalling £781,439 fully funded by the Public Health ring fenced grant be approved and the contract with Nacro of 46 Loman Street, London, SE1 0EH for Drug and Alcohol Treatment and Recovery Service be varied from 1 April 2022 to 31 March 2023 with a variation value of £781,439.

5.    That the contract for Consultancy Support for the Civic Halls Operation be awarded to In Partnership With Limited (IPW Limited) of 46 Aldgate High Street, London, EC3N 1AL for a duration of one year from 1 August 2022 to 31 July 2023 for a total contract value of £120,000.

6.    That the exemptions to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 31 May 2022 be noted.

[To outline progress on the Council’s Industrial Sites Strategy and to approve to the next steps to bring forward for development the remaining three sites within the Programme]

1.     That the release of specific employment sites in accordance with the disposal methodology detailed in Tables 2 to 4 of the report be approved.

2.     That the Chief Operating Officer be authorised to negotiate, execute and complete legal documents to give effect to the above recommendations.

3.     That authority be delegated to the Cabinet Member for Resources and Digital City and the Deputy Leader: Inclusive City Economy in consultation with the Directors of Regeneration and Finance to negotiate, approve and to finalise the detailed sale terms for these sites when sufficiently advanced, as referenced in the Disposal Methodology.

4.     That the use of up to £70,000 from the Regeneration Reserve to progress disposal methods for the three sites listed in the report be approved.

5.     That it be noted that the internal consultation process for the surplus declaration of the land and property assets referenced in Tables 2 to 4 and shown in plans at Appendix 1 to 3 to the report is underway.

Councillor Stephen Simkins presented for approval the report on progress on the Council's Industrial Site Strategy and on the next steps to bring forward for development the remaining three sites within the programme.

Resolved

1.    That the release of specific employment sites in accordance with the disposal methodology detailed in Tables 2 to 4 of the report be approved.

2.    That the Chief Operating Officer be authorised to negotiate, execute and complete legal documents to give effect to the above recommendations.

3.    That authority be delegated to the Cabinet Member for Resources and Digital City and the Deputy Leader: Inclusive City Economy in consultation with the Directors of Regeneration and Finance to negotiate, approve and to finalise the detailed sale terms for these sites when sufficiently advanced, as referenced in the Disposal Methodology.

4.    That the use of up to £70,000 from the Regeneration Reserve to progress disposal methods for the three sites listed in the report be approved.

5.    That it be noted that the internal consultation process for the surplus declaration of the land and property assets referenced in Tables 2 to 4 and shown in plans at Appendix 1 to 3 to the report is underway.