Agenda, decisions and minutes

No apologies for absence were received for the meeting.

No declarations of interests were made.

[To approve the minutes of the previous meeting as a correct record.]

Resolved:

That the minutes of the previous meeting held on 14 December 2022 be approved as a correct record and signed by the Chair.

[To approve the award of contracts for works, goods and services]

1.      That authority be delegated to the Cabinet Member for Resources and Digital City, in consultation with the Director of Strategy, to approve the award of a contract for an Omnichannel Solution when the evaluation process is complete.

2.      That authority be delegated to the Cabinet Member for Governance and Equalities, in consultation with the Chief Operating Officer, to approve the award of a contract for a Commercial Strategic Partner – Legal Services when the evaluation process is complete.

3.      That authority be delegated to the Cabinet Member for City Environment and Climate Change, in consultation with the Director of City Housing and Environment, to approve the award of a contract for Supply, Installation and Maintenance of Intelligent Transport Systems when the evaluation process is complete.

Councillor Ian Brookfield presented the report seeking delegated authority to cabinet members in consultation with directors to approve the award of contracts once the evaluation process is complete.

Resolved:

1.    That authority be delegated to the Cabinet Member for Resources and Digital City, in consultation with the Director of Strategy, to approve the award of a contract for an Omnichannel Solution when the evaluation process is complete.

2.    That authority be delegated to the Cabinet Member for Governance and Equalities, in consultation with the Chief Operating Officer, to approve the award of a contract for a Commercial Strategic Partner – Legal Services when the evaluation process is complete.

3.    That authority be delegated to the Cabinet Member for City Environment and Climate Change, in consultation with the Director of City Housing and Environment, to approve the award of a contract for Supply, Installation and Maintenance of Intelligent Transport Systems when the evaluation process is complete.

[To approve the Disposal and Development Strategy for the former Nelson Mandela House Site]

1.      That the Former Nelson Mandela House site be declared surplus to the Council’s requirements.

2.      That disposal of the asset listed to achieve best consideration, via the open market disposal methods of either auction or informal tender upon terms and conditions to be agreed be approved.

3.      That authority be delegated to the Cabinet Member for City Assets and Housing in consultation with the Deputy Director of Assets to approve the terms of the disposal through an Individual Executive Decision Notice.

Councillor Bhupinder Gakhal presented the report on a proposal to declare surplus to the Council’s requirements the former Nelson Mandela House site. The site was currently void due to rationalisation of the Council’s service needs. There was an opportunity to sell the asset via the open market for commercial development to achieve a capital receipt, reduce annual maintenance expenditure and bring a currently void asset back into beneficial use.

Resolved:

1.    That the Former Nelson Mandela House site be declared surplus to the Council’s requirements.

2.    That disposal of the asset listed to achieve best consideration, via the open market disposal methods of either auction or informal tender upon terms and conditions to be agreed be approved.

3.    That authority be delegated to the Cabinet Member for City Assets and Housing in consultation with the Deputy Director of Assets to approve the terms of the disposal through an Individual Executive Decision Notice.

[To pass the following resolution:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business as it involves the likely disclosure of exempt information on the grounds shown below]

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business as it involves the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

Resolved:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business as it involves the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Chair reported that as stated previously the meeting was in confidential session as the information included in the report could, if released into the public domain, prejudice the financial position of the Council or its partners.  As such all present are under a legal duty of confidentiality and must not disclose any confidential information - to do so would not only be a breach of the Council's codes (for councillors and employees) but also a breach of the legal duty of confidentiality.

[To approve the award of contracts for works, goods and services]

1.      That the contract for the A4123 Outline Business Case be awarded to Amey OW of Chancery Exchange, 10 Furnival Street, London, United Kingdom, EC4A 1AB, for a duration of 11 months from 25 January 2023 to 24 December 2023 for a total contract value of £300,000.

2.      That the contract for the Delivery and Maintenance of Speed Enforcement Cameras be awarded to Jenoptik UK Ltd of Ten Watchmoor Park, Riverside Way, Camberley, Surrey, GU15 3YL, for a duration of 49 months from 18 February 2023 to 31 March 2027 for a total contract value of £1.495 million.

3.      That the contract for the Electricity Supply be awarded to Total Energies Gas & Power Limited of 55-57 High Street, Redhill, Surrey, RH1 1RX, for a duration of 48 months from 1 October 2024 to 30 September 2028 for a total contract value of £10,855,800.

4.      That the contract for the Fordhouses Industrial Estate – Roof Replacements be awarded to BRC Industrial Roofing (Midlands) 1 Merchants Way, Walsall, WS9 8SW, for a duration of seven months from 23 March 2023 to 23 October 2023 for a total contract value of £1,218,298.

5.      That the exemptions to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 30 November 2022 be noted.

Councillor Obaida Ahmed presented, for approval, the report on the award of contracts for works, goods and services.  The report also included, for information, exemptions to Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 30 November 2022.

Resolved:

1.    That the contract for the A4123 Outline Business Case be awarded to Amey OW of Chancery Exchange, 10 Furnival Street, London, United Kingdom, EC4A 1AB, for a duration of 11 months from 25 January 2023 to 24 December 2023 for a total contract value of £300,000.

2.    That the contract for the Delivery and Maintenance of Speed Enforcement Cameras be awarded to Jenoptik UK Ltd of Ten Watchmoor Park, Riverside Way, Camberley, Surrey, GU15 3YL, for a duration of 49 months from 18 February 2023 to 31 March 2027 for a total contract value of £1.495 million.

3.    That the contract for the Electricity Supply be awarded to Total Energies Gas & Power Limited of 55-57 High Street, Redhill, Surrey, RH1 1RX, for a duration of 48 months from 1 October 2024 to 30 September 2028 for a total contract value of £10,855,800.

4.    That the contract for the Fordhouses Industrial Estate – Roof Replacements be awarded to BRC Industrial Roofing (Midlands) 1 Merchants Way, Walsall, WS9 8SW, for a duration of seven months from 23 March 2023 to 23 October 2023 for a total contract value of £1,218,298.

5.    That the exemptions to the Contract Procedure Rules approved by the Head of Procurement and Director of Finance from 1 to 30 November 2022 be noted.