Agenda, decisions and minutes

Apologies for absence were submitted on behalf of Councillor Paula Brookfield.

No declarations of interests were made.

[To approve the minutes of the previous meeting as a correct record.]

Resolved:

That the minutes of the previous meeting held on 12 July 2023 be approved as a correct record and signed by the Chair.

[To approve the award of contracts for works, goods and services]

1.      That authority be delegated to the Cabinet Member for Resources and Digital, in consultation with the Director of Finance, to approve the award of a contract for a Contract Lifecycle Management System when the evaluation process is complete.

2.      That authority be delegated to the Cabinet Member for City Environment and Climate Change, in consultation with the Director of Resident Services, to approve the award of a contract for Inspection of Highway Structures when the evaluation process is complete.

3.      That authority be delegated to the Cabinet Member for City Housing, in consultation with the Director of Resident Services to approve:

a.      The award of a contract for Wolverhampton Housing Development Framework - New Build Housing and Regeneration when the evaluation process is complete, including call off contracts from the framework.

b.      Any other agreements including preparing the framework agreement, deed of covenants, collateral warranties, assignments, and such other ancillary agreements, including variations as may be deemed necessary to facilitate the delivery of any projects through the City of Wolverhampton Council (CWC) New Build Housing and Regeneration framework as highlighted within this report.

c.      Entering into an Authorising Agreement with any Other Users as identified in the framework agreement and procurement process as highlighted within this report.

4.      That authority be delegated to the Cabinet Member for City Housing, in consultation with the Director of Resident Services, to approve any other agreements including preparing the framework agreement, deed of covenants, collateral warranties, assignments and such other ancillary agreements, including variations as may be deemed necessary to facilitate the delivery of any projects through the City of Wolverhampton Council New Build Housing and Regeneration framework as highlighted within this report.

5.      That authority be delegated to the Cabinet Member for City Housing in consultation with the Director of Resident Services to approve entering into an Authorising Agreement with any Other Users as identified in the framework agreement and procurement process as highlighted within this report.

6.      That authority be delegated to the Cabinet Member for Jobs and Skills, in consultation with the Executive Director of Families, to approve the award of a contract for Adult Education Learning Services when the evaluation process is complete.

Councillor Obaida Ahmed presented the report on the latest procurement activity for approval covering the Resources and Digital, City Environment and Climate Change, City Housing and Jobs and Skills portfolios. Delegated authority was requested to award contracts once the evaluation process is complete. It was noted that in line with the Council's commitment to the Wolverhampton Pound and maximising the value of spend with local businesses, the procurement contract for Wolverhampton Housing Development Framework - New Build Housing and Regeneration was using an open tender process which would allow local contractors to apply to the Framework. In addition to the delivery of new homes and estate regeneration across a number of council own sites, the Framework would also deliver significant social value benefits to the city including training and apprenticeship opportunities.

Resolved:

1.    That authority be delegated to the Cabinet Member for Resources and Digital, in consultation with the Director of Finance, to approve the award of a contract for a Contract Lifecycle Management System when the evaluation process is complete.

2.    That authority be delegated to the Cabinet Member for City Environment and Climate Change, in consultation with the Director of Resident Services, to approve the award of a contract for Inspection of Highway Structures when the evaluation process is complete.

3.    That authority be delegated to the Cabinet Member for City Housing, in consultation with the Director of Resident Services to approve:

a.      The award of a contract for Wolverhampton Housing Development Framework - New Build Housing and Regeneration when the evaluation process is complete, including call off contracts from the framework.

b.      Any other agreements including preparing the framework agreement, deed of covenants, collateral warranties, assignments, and such other ancillary agreements, including variations as may be deemed necessary to facilitate the delivery of any projects through the City of Wolverhampton Council (CWC) New Build Housing and Regeneration framework as highlighted within this report.

c.      Entering into an Authorising Agreement with any Other Users as identified in the framework agreement and procurement process as highlighted within this report.

4.    That authority be delegated to the Cabinet Member for City Housing, in consultation with the Director of Resident Services, to approve any other agreements including preparing the framework agreement, deed of covenants, collateral warranties, assignments and such other ancillary agreements, including variations as may be deemed necessary to facilitate the delivery of any projects through the City of Wolverhampton Council New Build Housing and Regeneration framework as highlighted within this report.

5.    That authority be delegated to the Cabinet Member for City Housing in consultation with the Director of Resident Services to approve entering into an Authorising Agreement with any Other Users as identified in the framework agreement and procurement process as highlighted within this report.

6.    That authority be delegated to the Cabinet Member for Jobs and Skills, in consultation with the Executive Director of Families, to approve the award of a contract for Adult Education Learning Services when the evaluation process is complete.

[To pass the following resolution:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business as it involves the likely disclosure of exempt information on the grounds shown below]

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the remaining item of business as it involves the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

Resolved:

That in accordance with Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the remaining item of business as it involves the likely disclosure of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

[To approve the award of contracts for works, goods and services]

1.     That the contract for Provision of Engineering Services for the Wolverhampton Midrise and Highrise Infrastructure Refurbishment Projects be awarded to Pick Everard of Halford House, Charles Street, Leicester, LE1 1HA, for a duration of four years, from 28 July 2023 to 31 July 2027 for a total contract sum of £710,640.

2.     That the contract for Franking Credits be awarded to Pitney Bowes Limited of Building 5 Trident Place, Mosquito Way, Hatfield, Hertfordshire AL10 9UJ for a duration of four years from 1 August 2023 to 31 July 2027 for a total contract value of £458,000.

3.     That the Partnership arrangement to deliver Public Health services with The Royal Wolverhampton Trust of New Cross Hospital Wolverhampton West Midlands WV10 0QP for an increase of contract value from 1 September 2023 to 31 March 2025 with a total variation value of £35,711.75.

4.     That the current contract be extended, accept the price increase and approve the utilisation of increased sufficiency for the Residential Short Break with Outreach for CYP with a Disability Service to Progress Children’s Services of 127 Millfields Road, Bilston, Wolverhampton, West Midlands, WV4 6JG for the Residential Short Break with Outreach for CYP with a Disability Service with a variation value of £682,960.

5.     That the contract for Adult Service Redesign be awarded to Impower Consulting Services for a duration of eight months from 3July 2023 to 1 March 2024 for a total contract value of £720,000.

6.     That the contract for the Drug and Alcohol Treatment and Recovery Service with Nacro of Walkden House, 16-17 Devonshire Square, London, England, EC2M 4SQ be varied for an increase of contract value from 1 September 2023 to 31 March 2025 with a variation value of £99,129.

7.     That variations of the contract for Provision of Voluntary and Community Services be approved: 

a.      With Wolverhampton Voluntary Sector Council of 16 Temple Street, Wolverhampton, WV2 4AN for Lot 1 Infrastructure Support from 1 October 2023 to 31 December 2023 with a variation value of £25,000. 

b.      With Wolverhampton Voluntary Sector Council of 16 Temple Street, Wolverhampton, WV2 4AN for Lot 3 Structured and Supported Volunteering from 1 October 2023 to 31 December 2023 with a variation value of £15,000.

c.      With Citizens Advice Bureau Wolverhampton of 26 Snow Hill, Wolverhampton, WV2 4AD for Lot 6 Welfare Support Service from 1 October 2023 to 31 December 2023 with a variation value of £66,250.

Councillor Obaida Ahmed presented, for approval, the exempt report on the award of contracts for works, goods and services.

Resolved:

1.    That the contract for Provision of Engineering Services for the Wolverhampton Midrise and Highrise Infrastructure Refurbishment Projects be awarded to Pick Everard of Halford House, Charles Street, Leicester, LE1 1HA, for a duration of four years, from 28 July 2023 to 31 July 2027 for a total contract sum of £710,640.

2.    That the contract for Franking Credits be awarded to Pitney Bowes Limited of Building 5 Trident Place, Mosquito Way, Hatfield, Hertfordshire AL10 9UJ for a duration of four years from 1 August 2023 to 31 July 2027 for a total contract value of £458,000.

3.    That the Partnership arrangement to deliver Public Health services with The Royal Wolverhampton Trust of New Cross Hospital Wolverhampton West Midlands WV10 0QP for an increase of contract value from 1 September 2023 to 31 March 2025 with a total variation value of £35,711.75.

4.    That the current contract be extended, accept the price increase and approve the utilisation of increased sufficiency for the Residential Short Break with Outreach for CYP with a Disability Service to Progress Children’s Services of 127 Millfields Road, Bilston, Wolverhampton, West Midlands, WV4 6JG for the Residential Short Break with Outreach for CYP with a Disability Service with a variation value of £682,960.

5.    That the contract for Adult Service Redesign be awarded to Impower Consulting Services for a duration of eight months from 3July 2023 to 1 March 2024 for a total contract value of £720,000.

6.    That the contract for the Drug and Alcohol Treatment and Recovery Service with Nacro of Walkden House, 16-17 Devonshire Square, London, England, EC2M 4SQ be varied for an increase of contract value from 1 September 2023 to 31 March 2025 with a variation value of £99,129.

7.    That the contract for Provision of Voluntary and Community Services be varied: 

a.      With Wolverhampton Voluntary Sector Council of 16 Temple Street, Wolverhampton, WV2 4AN for Lot 1 Infrastructure Support from 1 October 2023 to 31 December 2023 with a variation value of £25,000.  

b.      With Wolverhampton Voluntary Sector Council of 16 Temple Street, Wolverhampton, WV2 4AN for Lot 3 Structured and Supported Volunteering from 1 October 2023 to 31 December 2023 with a variation value of £15,000.

c.      With Citizens Advice Bureau Wolverhampton of 26 Snow Hill, Wolverhampton, WV2 4AD for Lot 6 Welfare Support Service from 1 October 2023 to 31 December 2023 with a variation value of £66,250.