Agenda and minutes

Apologies for absence were received from Councillor Lovinyer Daley.

There were no declarations of interest made.

[To approve the minutes of the previous meeting held on 7 September 2023 as a correct record].

That the minutes of the previous meeting held on 7 September 2023 be approved as a correct record.

[To discuss any matters arising from the minutes of the previous meeting].

Minute 6 – In response to questions asked, David Pattison, Chief Operating Officer, assured members that the authority was in a good position regarding the implementation of Voter ID, and that measures put in place for the May 2023 elections had been successful. It was noted that further work was being done to promote the new voting requirements, and a report on the matter would be brought back to Committee.

[To consider the amendments to the Constitution].

David Pattison, Chief Operating Officer, presented the report: Changes to the Constitution. The report outlined the proposed changes to the Constitution for approval by the Council, and it was recommended that Council agreed to these amendments to ensure continuing lawfulness and effectiveness.

It was noted that this was a special meeting where Members could provide feedback on the proposed changes and an updated report would then be bought back to Committee for final approval before going to Council.

The Chief Operating Officer outlined the proposed changes to Scrutiny Board and Call-in, as detailed in Appendix 1 of the report, and explained the rationale for these changes.

The proposed changes were debated by Committee. The Chief Operating Officer responded to the debate and agreed to provide regional benchmarking data on call-ins at the next meeting.

The Chief Operating Officer outlined the proposed changes to Electronic Sealing and Signing, as detailed in Appendix 2 of the report, and explained the rationale for these changes.

The proposed changes were debated by Committee. The Chief Operating Officer responded to the debate and the proposed changes were agreed.

The Chief Operating Officer outlined the proposed changes to the Health and Wellbeing Together Board Terms of Reference, as detailed in Appendix 3 of the report, and explained the rationale for these changes.

The proposed changes were debated by Committee. The Chief Operating Officer responded to the debate and the proposed changes were agreed.

The Chief Operating Officer outlined the proposed changes to Full Council meeting Procedure Rules, as detailed in Appendix 4 of the report, and explained the rationale for these changes.

The proposed changes were debated by Committee. The Chief Operating Officer responded to the debate and agreed to provide a protocol and regional benchmarking data regarding questions from members of the public.

The Chief Operating Officer outlined the proposed changes to Individual Executive Decision Notices (IEDNs) and call-in, as detailed in Appendix 5 of the report, and explained the rationale for these changes.

The proposed changes were debated by Committee. The Chief Operating Officer responded to the debate and the proposed changes were agreed.

The Chief Operating Officer outlined the proposed changes to Miscellaneous (Disclosure and Barring Service (DBS) for members, Councillors’ Allowance Scheme, Planning Committee decisions), as detailed in Appendix 6 of the report, and explained the rationale for these changes.

The proposed changes were debated by Committee. The Chief Operating Officer responded to the debate and agreed to provide further details regarding Certificates of Lawfulness and DBS check requirements for Councillors.

The Chief Operating Officer outlined the proposed changes to Officer delegations, as detailed in Appendix 7 of the report, and explained the rationale for these changes.

The proposed changes were debated by Committee. The Chief Operating Officer responded to the debate and agreed to make the necessary amendments to the terminology used to ensure consistency.

Councillor Rita Potter moved the recommendations and Councillor Zee Russell seconded the recommendations.

Resolved:

1. That benchmarking data be provided at the next meeting showing what other  ...  view the full minutes text for item 5.